City of Alvin, Fuel Bid - B-25-11 (2025)
City of AlvinCity · Alvin, TX- Due
- Nov 18, 2025
- Deadline passed
- Posted
- Nov 2, 2025
- Contract term
- 1 year
- Primary contact
- Dixie Roberts
The 30-second brief
The City of Alvin is seeking sealed proposals for fuel, specifically mid-grade gasoline (89 octane meeting ASTM D4814) and #2 ultra-low sulfur diesel (minimum cetane rating of 46 meeting ASTM D957-94) for the Public Works Facility located at 1100 W. Highway 6, Alvin, Texas 77511. Estimated quantities for the 2025-2026 fiscal year include 90,000 gallons of mid-grade gasoline and 30,000 gallons of diesel, with storage tank capacities of 15,000 and 12,000 gallons respectively. The submission deadline is November 18, 2025, at 2:00 p.m. local time, and proposals must be delivered to the City Secretary at 216 West Sealy, Alvin, Texas 77511 or via [email protected]. The initial contract term is for one year with an option to renew for an additional year.
See B-25-11 Fuel Bid Specifications Document (PDF)
Purchase price, reputation of the bidder and goods or services, quality of goods and services, extent to which goods or services meet City's needs, past relationship with City, impact on ability to comply with laws relating to historically underutilized businesses and nonprofit organizations employing persons with disabilities, total long-term cost
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Summary
The City of Alvin is seeking sealed proposals for fuel, specifically mid-grade gasoline (89 octane meeting ASTM D4814) and #2 ultra-low sulfur diesel (minimum cetane rating of 46 meeting ASTM D957-94) for the Public Works Facility located at 1100 W. Highway 6, Alvin, Texas 77511.
Estimated quantities for the 2025-2026 fiscal year include 90,000 gallons of mid-grade gasoline and 30,000 gallons of diesel, with storage tank capacities of 15,000 and 12,000 gallons respectively. The submission deadline is November 18, 2025, at 2:00 p.m. local time, and proposals must be delivered to the City Secretary at 216 West Sealy, Alvin, Texas 77511 or via [email protected]. The initial contract term is for one year with an option to renew for an additional year.
EVALUATION CRITERIA
Purchase price, reputation of the bidder and goods or services, quality of goods and services, extent to which goods or services meet City's needs, past relationship with City, impact on ability to comply with laws relating to historically underutilized businesses and nonprofit organizations employing persons with disabilities, total long-term cost
REQUIRED DELIVERABLES
See B-25-11 Fuel Bid Specifications Document (PDF)
REQUIRED ATTACHMENTS
Bid Cover Sheet, Bid Proposal (3 hard copies or 1 electronic PDF version via flash drive), Bid Summary Sheet, Public Information Act Form, Conflict of Interest Questionnaire, Certificate of Interested Parties 1295
- Submit to
- City of Alvin, Attn: Dixie Roberts, City Secretary, 216 West Sealy, Alvin, Texas 77511
- Duration
- 24 months
- Scope location
- Alvin, Texas
Questions about this BID
How do I respond to this Bid from City of Alvin?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 18, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Alvin, Attn: Dixie Roberts, City Secretary, 216 West Sealy, Alvin, Texas 77511. For questions, contact Dixie Roberts.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Alvin in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dixie Roberts. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: See B-25-11 Fuel Bid Specifications Document (PDF). Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Purchase price, reputation of the bidder and goods or services, quality of goods and services, extent to which goods or services meet City's needs, past relationship with City, impact on ability to co..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Alvin?
All active and historical solicitations from City of Alvin are tracked and searchable. As a city agency, City of Alvin regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Cover Sheet, Bid Proposal (3 hard copies or 1 electronic PDF version via flash drive), Bid Summary Sheet, Public Information Act Form, Conflict of Interest Questionnaire, Certificate of Interested. Review the full document from City of Alvin for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Alvin, Texas. Review the full solicitation for detailed scope requirements.