City of Albany - DOCO Jail HVAC Rebuild & Cooling Tower Installation - RFP #27-031 (2026)
City of AlbanyCity · Albany, GA- Due
- Nov 13, 2026
- 15 days left
- Posted
- Oct 15, 2026
- Contract term
- 1 year
- Primary contact
- Destin Adams
- (229) 302-1461
The 30-second brief
The City of Albany is seeking competitive sealed proposals from qualified firms for HVAC services to rebuild the chiller and install a cooling tower located at the Dougherty County Jail (DOCO Jail), 1302 Evelyn Avenue, Albany, GA 31705. The scope of work includes chiller 1 and 2 rebuild, refrigerant recovery, disassembly, rust removal, industrial priming, motor maintenance, control panel upgrades, and cooling tower replacement with a new Marley cooling tower or stainless steel tower with internal walkways. A mandatory pre-proposal conference/site visit will be held on October 21, 2026, at 10:00 a.m. at the jail facility. The submission deadline is November 13, 2026, at 5:00 p.m., with written questions due by November 6, 2026, at 5:00 p.m. Bidders must be within a 250-mile limit from the jail facility address and respond to warranty items or breakdowns within a 3-hour time limit. Workmanship must be provided by Trane Certified Technicians. The contract term is a 1-year firm price contract with automatic renewals, subject to annual funding appropriation. Required liability insurance includes at least $1,000,000 per occurrence and $2,000,000 aggregate.
Provide all labor, Material and rigging; Recover all Freon from chiller; Disassemble chiller; Grind chiller shell; Pull motor and send to Trane Manufacture for a clean, Dip and bake; Replace oil pump and motor; Upgrade evaporator liquid line flange; Upgrade condenser liquid line flange; Rebuild first and third stage vanes; Reassemble chiller; Install clean-up kit; Brush and eddy current all tubes; Replace first stage Tang operator; Leak check chiller; Perform 24 hour standing pressure test; Upgrade Trane control panel; Repair all insulation and cover with PVC coating; Evacuate chiller to 500 microns; Recharge chiller; Charge with new specified #22 Oil; Provide 5-year warranty on machine and workmanship; Provide new Marley cooling tower; Replace Marley with all stainless-steel tower with internal walkways; Modify piping as required; Insulate as required
Experience/Qualifications (35%), References & Portfolio (30%), Project Approach & Understanding (25%), Fee Proposal (10%)
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Summary
The City of Albany is seeking competitive sealed proposals from qualified firms for HVAC services to rebuild the chiller and install a cooling tower located at the Dougherty County Jail (DOCO Jail), 1302 Evelyn Avenue, Albany, GA 31705.
The scope of work includes chiller 1 and 2 rebuild, refrigerant recovery, disassembly, rust removal, industrial priming, motor maintenance, control panel upgrades, and cooling tower replacement with a new Marley cooling tower or stainless steel tower with internal walkways. A mandatory pre-proposal conference/site visit will be held on October 21, 2026, at 10:00 a.m. at the jail facility. The submission deadline is November 13, 2026, at 5:00 p.m., with written questions due by November 6, 2026, at 5:00 p.m. Bidders must be within a 250-mile limit from the jail facility address and respond to warranty items or breakdowns within a 3-hour time limit. Workmanship must be provided by Trane Certified Technicians. The contract term is a 1-year firm price contract with automatic renewals, subject to annual funding appropriation. Required liability insurance includes at least $1,000,000 per occurrence and $2,000,000 aggregate.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
25- Provide all labor, Material and rigging
- Recover all Freon from chiller
- Disassemble chiller
- Grind chiller shell
- Pull motor and send to Trane Manufacture for a clean, Dip and bake
- Replace oil pump and motor
- Upgrade evaporator liquid line flange
- Upgrade condenser liquid line flange
- Rebuild first and third stage vanes
- Reassemble chiller
- Install clean-up kit
- Brush and eddy current all tubes
- Replace first stage Tang operator
- Leak check chiller
- Perform 24 hour standing pressure test
- Upgrade Trane control panel
- Repair all insulation and cover with PVC coating
- Evacuate chiller to 500 microns
- Recharge chiller
- Charge with new specified #22 Oil
- Provide 5-year warranty on machine and workmanship
- Provide new Marley cooling tower
- Replace Marley with all stainless-steel tower with internal walkways
- Modify piping as required
- Insulate as required
REQUIRED ATTACHMENTS
12- Addendum Acknowledgement Form
- Certification of Non-Collusion
- Advertisement Form
- Governing Law and Venue Form
- Georgia Security and Immigration Compliance Act Affidavit
- Corporate seal
- Secretary of State's Certificate of Incorporation
- Listing of principles
- Three references from previous clients within the past seven years
- Portfolio of similar scale projects
- Fee schedule with detailed breakdown
- Proof of insurance (Automobile, General, Errors and Omissions, Workers Compensation)
- Submit to
- City of Albany, Procurement Division, 222 Pine Avenue, Suite 260, Albany, GA 31701
- Scope location
- Albany, GA
Questions about this RFP
How do I respond to this RFP from City of Albany?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Albany, Procurement Division, 222 Pine Avenue, Suite 260, Albany, GA 31701. For questions, contact Destin Adams.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Albany in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Destin Adams at (229) 302-1461. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Provide all labor, Material and rigging; Recover all Freon from chiller; Disassemble chiller; Grind chiller shell; Pull motor and send to Trane Manufacture for a clean, Dip and bake; Replace oil pump and motor; Upgrade evaporator liquid line flange; Upgrade condenser liquid line flange; Rebuild firs. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience/Qualifications (35%), References & Portfolio (30%), Project Approach & Understanding (25%), Fee Proposal (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Albany?
All active and historical solicitations from City of Albany are tracked and searchable. As a city agency, City of Albany regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 13, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Addendum Acknowledgement Form, Certification of Non-Collusion, Advertisement Form, Governing Law and Venue Form, Georgia Security and Immigration Compliance Act Affidavit, corporate seal, Secretary of. Review the full document from City of Albany for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Albany, GA. Review the full solicitation for detailed scope requirements.