City of Albany - Security Light Upgrades - Bid Reference No. 27-027 (2026)
City of AlbanyCity · Albany, GA- Due
- Nov 13, 2026
- 28 days left
- Posted
- Oct 13, 2026
- Duration
- 7 months
- Primary contact
- Ricky Gladney
- (229) 302-1455
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THE 30-SECOND BRIEF
The City of Albany is seeking competitive sealed bids for comprehensive citywide security light upgrades involving a total of 12,346 tracked asset actions. The project scope includes LED retrofits for 2,552 units (spanning 150W HPS, 150/175W HPS Post Top Lanterns, 250W HPS, 400W HPS, and 1000W non-LED specialty fixtures), decommissioning and lawful universal waste disposal of 4,819 inactive security lights, and physical field inspections and diagnostic performance audits of 4,975 existing active LED fixtures. Vendors must integrate precise asset tracking, capturing and mapping GPS coordinates for every unit touched via the municipal GIS database. Bids are due by November 13, 2026, at 2:30 p.m. A pre-bid conference is scheduled for October 21, 2026, at 10:00 a.m. at 222 Pine Avenue, Suite 260, Albany, GA, and via Zoom. Questions are due by November 4, 2026, at 2:30 p.m. Bidders must provide a 5% Bid Bond, and successful bidders will be required to furnish 100% Performance and Payment Bonds, general liability insurance, and a State of Georgia Class II Unrestricted Electrical Contractor License. The contract will be awarded on a unit price basis to the lowest total base bid.
150W HPS to LED Retrofit, 150/175W HPS Post Top Lantern (PTL) Retrofit, 250W HPS to LED Retrofit, 400W HPS to LED Retrofit, 1000W Non-LED Conversion (Specialty Fixtures), Inactive Security Light Removal & Lawful Disposal, Active Existing LED Security Light Field Inspection, Contractor Self-Performed Traffic Control & Lane Management
Lowest total base bid on unit price basis
SUMMARY
The City of Albany is seeking competitive sealed bids for comprehensive citywide security light upgrades involving a total of 12,346 tracked asset actions.
The project scope includes LED retrofits for 2,552 units (spanning 150W HPS, 150/175W HPS Post Top Lanterns, 250W HPS, 400W HPS, and 1000W non-LED specialty fixtures), decommissioning and lawful universal waste disposal of 4,819 inactive security lights, and physical field inspections and diagnostic performance audits of 4,975 existing active LED fixtures. Vendors must integrate precise asset tracking, capturing and mapping GPS coordinates for every unit touched via the municipal GIS database. Bids are due by November 13, 2026, at 2:30 p.m. A pre-bid conference is scheduled for October 21, 2026, at 10:00 a.m. at 222 Pine Avenue, Suite 260, Albany, GA, and via Zoom. Questions are due by November 4, 2026, at 2:30 p.m. Bidders must provide a 5% Bid Bond, and successful bidders will be required to furnish 100% Performance and Payment Bonds, general liability insurance, and a State of Georgia Class II Unrestricted Electrical Contractor License. The contract will be awarded on a unit price basis to the lowest total base bid.
EVALUATION CRITERIA
Lowest total base bid on unit price basis
REQUIRED DELIVERABLES
8- 150W HPS to LED Retrofit
- 150/175W HPS Post Top Lantern (PTL) Retrofit
- 250W HPS to LED Retrofit
- 400W HPS to LED Retrofit
- 1000W Non-LED Conversion (Specialty Fixtures)
- Inactive Security Light Removal & Lawful Disposal
- Active Existing LED Security Light Field Inspection
- Contractor Self-Performed Traffic Control & Lane Management
REQUIRED ATTACHMENTS
Bid Form, Bid Bond, DBE Subcontractor Participation Form, Addendum Acknowledgement Form, Proof of Licensure (State of Georgia Class II Unrestricted Electrical Contractor License), Indemnity Agreement, Governing Law and Venue Form, Certificate of Non-Collusion Form, Drug Free Workplace Certification, Debarred Bidders Integrity Certification, Corporate Seal, Secretary of State's Certificate of Incorporation, Listing of Principals of Corporation, Affidavit to Comply with OCGA 13-10-91, Detailed Quote
- Submit to
- Procurement Division, 222 Pine Avenue, Suite 260, Albany, Georgia 31701
- Scope location
- Albany, Georgia
Questions about this RFP
How do I respond to this Bid from City of Albany?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Procurement Division, 222 Pine Avenue, Suite 260, Albany, Georgia 31701. For questions, contact Ricky Gladney.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Albany in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ricky Gladney at (229) 302-1455. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 150W HPS to LED Retrofit, 150/175W HPS Post Top Lantern (PTL) Retrofit, 250W HPS to LED Retrofit, 400W HPS to LED Retrofit, 1000W Non-LED Conversion (Specialty Fixtures), Inactive Security Light Removal & Lawful Disposal, Active Existing LED Security Light Field Inspection, Contractor Self-Performed. Proposals should clearly address how each deliverable will be met.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest total base bid on unit price basis" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Albany?
All active and historical solicitations from City of Albany are tracked and searchable. As a city agency, City of Albany regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 7 months. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 13, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form, Bid Bond, DBE Subcontractor Participation Form, Addendum Acknowledgement Form, Proof of Licensure (State of Georgia Class II Unrestricted Electrical Contractor License), Indemnity Agreement,. Review the full document from City of Albany for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Albany, Georgia. Review the full solicitation for detailed scope requirements.