City of Alameda Recreation Management Software System RFP 2026
City of AlamedaCity · Alameda, CA- Due
- Sep 4, 2026
- Deadline passed
- Posted
- Aug 19, 2026
The 30-second brief
The City of Alameda is soliciting proposals for a cloud-hosted, Software-as-a-Service (SaaS) Recreation Management Software System for its Recreation and Parks Department. The City seeks a vendor-hosted and maintained subscription platform to replace on-premises installations, managing an estimated $5 million in annual transactions. Scope includes functional fit, implementation, support, technical and security compliance, and finance integration. Required submittals include a cover letter, executive summary, proposed solution, pricing, and three references. A mandatory Attachment A (Specification Checklist) must be completed. Proposals are due electronically by September 4, 2026, at 5:00 PM PT. A target go-live date is set for February 1, 2027.
Cover Letter, Executive Summary, Proposed Solution, Implementation Approach, Pricing, Related Experience, References, Contract, Insurance, Business License, Attachment A Specification Checklist
Functional fit, implementation and support capability, technical and security compliance, finance integration, references, proposed timeline
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Summary
The City of Alameda is soliciting proposals for a cloud-hosted, Software-as-a-Service (SaaS) Recreation Management Software System for its Recreation and Parks Department.
The City seeks a vendor-hosted and maintained subscription platform to replace on-premises installations, managing an estimated $5 million in annual transactions. Scope includes functional fit, implementation, support, technical and security compliance, and finance integration. Required submittals include a cover letter, executive summary, proposed solution, pricing, and three references. A mandatory Attachment A (Specification Checklist) must be completed. Proposals are due electronically by September 4, 2026, at 5:00 PM PT. A target go-live date is set for February 1, 2027.
EVALUATION CRITERIA
6- Functional fit
- Implementation and support capability
- Technical and security compliance
- Finance integration
- References
- Proposed timeline
REQUIRED DELIVERABLES
11- Cover Letter
- Executive Summary
- Proposed Solution
- Implementation Approach
- Pricing
- Related Experience
- References
- Contract
- Insurance
- Business License
- Attachment A Specification Checklist
REQUIRED ATTACHMENTS
Attachment A – Specification Checklist, Service Provider Agreement
- Submit to
- [email protected]
- Scope location
- Alameda, CA
Questions about this RFP
How do I respond to this RFP from City of Alameda?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected].
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Alameda in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: Cover Letter, Executive Summary, Proposed Solution, Implementation Approach, Pricing, Related Experience, References, Contract, Insurance, Business License, Attachment A Specification Checklist. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Functional fit, implementation and support capability, technical and security compliance, finance integration, references, proposed timeline" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Alameda?
All active and historical solicitations from City of Alameda are tracked and searchable. As a city agency, City of Alameda regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A – Specification Checklist, Service Provider Agreement. Review the full document from City of Alameda for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Alameda, CA. Review the full solicitation for detailed scope requirements.