City of Alameda Recreation Management Software System RFP 2026
City of AlamedaCity · Alameda, CA- Due
- Sep 4, 2026
- Deadline passed
- Posted
- Aug 19, 2026
- Contract term
- 5 years
The 30-second brief
The City of Alameda Recreation and Parks Department is seeking an efficient, user-friendly recreation management platform to streamline program registrations, facility rentals, and payment processing. Proposals are due by September 4, 2026.
Cover Letter, Executive Summary, Proposed Solution, Implementation Approach, Pricing, Related Experience, References, Ability to Meet Contract/Insurance/Business License Requirements, Completed Attachment A
Software solution meeting functional needs (55%), Proven ability to plan/implement/support (10%), IT technical compliance/security/integration (10%), Finance requirements and Tyler Munis integration (10%), Proposed timeline and implementation approach (10%), References and related past experience (5%)
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Summary
The City of Alameda Recreation and Parks Department is seeking an efficient, user-friendly recreation management platform to streamline program registrations, facility rentals, and payment processing. Proposals are due by September 4, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
9- Cover Letter
- Executive Summary
- Proposed Solution
- Implementation Approach
- Pricing
- Related Experience
- References
- Ability to Meet Contract/Insurance/Business License Requirements
- Completed Attachment A
REQUIRED ATTACHMENTS
Attachment A: Specifications Checklist, Attachment B: Service Provider Agreement (Template)
REQUIRED STAFFING
project manager, key project personnel
- Submit to
- [email protected]
- Scope location
- Alameda, CA
Questions about this RFP
How do I respond to this RFP from City of Alameda?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected].
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Alameda in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: project manager, key project personnel. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Cover Letter, Executive Summary, Proposed Solution, Implementation Approach, Pricing, Related Experience, References, Ability to Meet Contract/Insurance/Business License Requirements, Completed Attachment A. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Software solution meeting functional needs (55%), Proven ability to plan/implement/support (10%), IT technical compliance/security/integration (10%), Finance requirements and Tyler Munis integration (..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Alameda?
All active and historical solicitations from City of Alameda are tracked and searchable. As a city agency, City of Alameda regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A: Specifications Checklist, Attachment B: Service Provider Agreement (Template). Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Alameda for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Alameda, CA. Review the full solicitation for detailed scope requirements.