City and County of Honolulu Voter Cards and Mailing Services RFQ CLK-1996408
Honolulu CountyCounty · Honolulu, HI- Due
- Jan 13, 2026
- Deadline passed
- Posted
- Nov 30, 2025
- Duration
- 24 months
- Primary contact
- Rhowell Ruiz
The 30-second brief
Solicitation for furnishing and delivering voter cards and mailing services for the City & County of Honolulu. This includes design, manufacturing, personalization, and mailing of 'Yellow Cards', 'White Cards', and 'Blue Cards'. Estimated quantities are 540,000 Yellow Cards and 80,000 total White and Blue Cards.
Design, manufacture, personalize, and mail 'Yellow Cards', 'White Cards', and 'Blue Cards'. Update voter registry with returned mail data.
1) Offeror's price; 2) Offeror's qualification and experience; 3) Offeror's technical capability; and 4) Offeror's proposed project schedule and workflow including quality controls.
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Summary
Solicitation for furnishing and delivering voter cards and mailing services for the City & County of Honolulu.
This includes design, manufacturing, personalization, and mailing of 'Yellow Cards', 'White Cards', and 'Blue Cards'. Estimated quantities are 540,000 Yellow Cards and 80,000 total White and Blue Cards.
EVALUATION CRITERIA
4- 1) Offeror's price
- 2) Offeror's qualification and experience
- 3) Offeror's technical capability
- 4) Offeror's proposed project schedule and workflow including quality controls
REQUIRED DELIVERABLES
6- Design
- Manufacture
- Personalize
- Mail 'Yellow Cards'
- 'White Cards'
- 'Blue Cards'
Update voter registry with returned mail data.
REQUIRED ATTACHMENTS
Attachment A (Offeror Information), Attachment B (Pricing Schedule)
- Submit to
- Office of the City Clerk, 530 S. King Street, Room 100, Honolulu, HI 96813
- Scope location
- City & County of Honolulu
- Reported agency
- City & County of Honolulu Office of the City Clerk
Questions about this RFQ
How do I respond to this RFQ from Honolulu County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the City Clerk, 530 S. King Street, Room 100, Honolulu, HI 96813. For questions, contact Rhowell Ruiz.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Honolulu County in HI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rhowell Ruiz. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Design, manufacture, personalize, and mail 'Yellow Cards', 'White Cards', and 'Blue Cards'. Update voter registry with returned mail data.. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "1) Offeror's price; 2) Offeror's qualification and experience; 3) Offeror's technical capability; and 4) Offeror's proposed project schedule and workflow including quality controls." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Honolulu County?
All active and historical solicitations from Honolulu County are tracked and searchable. As a county agency, Honolulu County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 24 months. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A (Offeror Information), Attachment B (Pricing Schedule). Review the full document from Honolulu County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: City & County of Honolulu. Review the full solicitation for detailed scope requirements.