Chicago Housing Authority - Water & Ice Machines Supply & Maintenance - HQ 91249 (2026)
Chicago Housing AuthorityLocal Housing Authority · Chicago, IL- Due
- Oct 29, 2026
- 1 day left
- Posted
- Oct 8, 2026
- Contract term
- 3 years
- Primary contact
- Frederica Juste
- (555) 123-4567
The 30-second brief
The Chicago Housing Authority (CHA) is seeking qualified vendors to provide freestanding filtered rentals of water and nugget ice machines along with associated maintenance and support at CHA Headquarters (60 E Van Buren St, Chicago, IL 60605) and the Charles A. Hayes Family Investment Center (FIC - 4859 S Wabash Ave, Chicago, IL 60615). The scope includes turnkey installation, delivery, placement/leveling, water and electrical connections, full system start-up, touchless sensor dispensers with hot/cold water capabilities, filtration systems meeting NSF/ANSI 42, 53, and 372 standards, quarterly preventative maintenance, filter replacements every 6 months, and 24-hour service response times. The base contract term is 3 years with two 1-year options, with a projected start date of December 1, 2026. Quotes are due by October 29, 2026 at 1:00 PM CT.
Ice Machine Type 1 (Maximum 380 lbs. of Ice per 24 hours - storing approx. 30 lbs), Ice Machine Type 2 (Maximum 200 lbs. of Ice per 24 hours - storing approx. 16 lbs), Water Machine (EO) Type 1, Water Machine Type 2 (CHA HQ), Water Machine Type 3 (FIC), Option Year 1 and Option Year 2 quantities for all machine types
Full technical compliance, total cost of ownership, service capability, references
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Summary
The Chicago Housing Authority (CHA) is seeking qualified vendors to provide freestanding filtered rentals of water and nugget ice machines along with associated maintenance and support at CHA Headquarters (60 E Van Buren St, Chicago, IL 60605) and the Charles A. Hayes Family Investment Center (FIC - 4859 S Wabash Ave, Chicago, IL 60615).
The scope includes turnkey installation, delivery, placement/leveling, water and electrical connections, full system start-up, touchless sensor dispensers with hot/cold water capabilities, filtration systems meeting NSF/ANSI 42, 53, and 372 standards, quarterly preventative maintenance, filter replacements every 6 months, and 24-hour service response times. The base contract term is 3 years with two 1-year options, with a projected start date of December 1, 2026. Quotes are due by October 29, 2026 at 1:00 PM CT.
EVALUATION CRITERIA
4- Full technical compliance
- Total cost of ownership
- Service capability
- References
REQUIRED DELIVERABLES
Ice Machine Type 1 (Maximum 380 lbs. of Ice per 24 hours - storing approx. 30 lbs), Ice Machine Type 2 (Maximum 200 lbs. of Ice per 24 hours - storing approx. 16 lbs), Water Machine (EO) Type 1, Water Machine Type 2 (CHA HQ), Water Machine Type 3 (FIC), Option Year 1 and Option Year 2 quantities for all machine types
REQUIRED ATTACHMENTS
13- Machine product details and dimensional drawings
- Equipment certifications
- Electrical and plumbing requirements
- Service level agreement and service coverage
- Installation/delivery timelines and commissioning documentation
- Utilization Plan
- Compliance Certification Form
- Contractors Affidavit
- Economic Disclosure Statement Form
- HUD-50071 - Certification of Payments to Influence Federal Transactions
- HUD 5369-A Representations
- Certifications and Other Statements of Bidders
- Required Insurance Certificate
- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Chicago, IL
Questions about this QUOTE
How do I respond to this Quote from Chicago Housing Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Frederica Juste.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including Chicago Housing Authority in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Frederica Juste at (555) 123-4567. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Ice Machine Type 1 (Maximum 380 lbs. of Ice per 24 hours - storing approx. 30 lbs), Ice Machine Type 2 (Maximum 200 lbs. of Ice per 24 hours - storing approx. 16 lbs), Water Machine (EO) Type 1, Water Machine Type 2 (CHA HQ), Water Machine Type 3 (FIC), Option Year 1 and Option Year 2 quantities for. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Full technical compliance, total cost of ownership, service capability, references" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Chicago Housing Authority?
All active and historical solicitations from Chicago Housing Authority are tracked and searchable. As a local housing authority agency, Chicago Housing Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 29, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Machine product details and dimensional drawings, Equipment certifications, electrical and plumbing requirements, Service level agreement and service coverage, Installation/delivery timelines and comm. Review the full document from Chicago Housing Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Chicago, IL. Review the full solicitation for detailed scope requirements.