Chicago Housing Authority - Conference Room Upgrade (ITS) - RFQ #91959 (2026)
Chicago Housing AuthorityLocal Housing Authority · Chicago, IL- Due
- Nov 9, 2026
- 12 days left
- Posted
- Oct 26, 2026
- Primary contact
- Robert Thompson
- (312) 913-7032
The 30-second brief
The Chicago Housing Authority is soliciting quotes from qualified and experienced vendors to modernize seven meeting spaces at the Family Investment Center (FIC) and the headquarters Commissioners' Conference Room (Room 733) to deliver reliable, secure, and user-friendly hybrid collaboration. The scope includes system design and engineering, procurement of hardware/software including Microsoft Teams Rooms (MTR) and BYOD room systems, physical installation and cable management, programming and configuration, commissioning and testing, user training, decommissioning, and documentation. The project addresses rooms with no AV, HDMI-only setups, and MTR standards with 75"-85" 4K HDR displays, Logitech Rally Bar systems, and wireless screen sharing. Quotes are due by Monday, November 9, 2026, at 1:00 P.M. CT, with questions due by November 5, 2026. The contract term runs from the effective date through December 30, 2026.
Price, Best Overall Value (supplies, equipment, work plan), Service Availability
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Summary
The Chicago Housing Authority is soliciting quotes from qualified and experienced vendors to modernize seven meeting spaces at the Family Investment Center (FIC) and the headquarters Commissioners' Conference Room (Room 733) to deliver reliable, secure, and user-friendly hybrid collaboration.
The scope includes system design and engineering, procurement of hardware/software including Microsoft Teams Rooms (MTR) and BYOD room systems, physical installation and cable management, programming and configuration, commissioning and testing, user training, decommissioning, and documentation. The project addresses rooms with no AV, HDMI-only setups, and MTR standards with 75"-85" 4K HDR displays, Logitech Rally Bar systems, and wireless screen sharing. Quotes are due by Monday, November 9, 2026, at 1:00 P.M. CT, with questions due by November 5, 2026. The contract term runs from the effective date through December 30, 2026.
EVALUATION CRITERIA
3- Price
- Best Overall Value (supplies, equipment, work plan)
- Service Availability
REQUIRED ATTACHMENTS
5- Exhibit A - RFQ Narrative Responses
- Exhibit B - Quote Form (pdf & Excel Form)
- Utilization Plan
- Letter of Intent M/W/DBE and/or Section 3 Business Concern
- Contract Compliance Certification
- Submit to
- [email protected]
- Scope location
- Chicago, IL
Questions about this RFQ
How do I respond to this RFQ from Chicago Housing Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 9, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Robert Thompson.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Chicago Housing Authority in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Robert Thompson at (312) 913-7032. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, Best Overall Value (supplies, equipment, work plan), Service Availability" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Chicago Housing Authority?
All active and historical solicitations from Chicago Housing Authority are tracked and searchable. As a local housing authority agency, Chicago Housing Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 9, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A - RFQ Narrative Responses, Exhibit B - Quote Form (pdf & Excel Form), Utilization Plan, Letter of Intent M/W/DBE and/or Section 3 Business Concern, Contract Compliance Certification. Review the full document from Chicago Housing Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Chicago, IL. Review the full solicitation for detailed scope requirements.