Charlottesville City Schools ERP System Replacement RFP 2026-07-01
Charlottesville City Public SchoolsSchool · Charlottesville, VA- Due
- Aug 27, 2026
- Deadline passed
- Posted
- Jul 23, 2026
- Contract term
- 5 years
- Primary contact
- Renee Hoover
- (434) 245-2452
The 30-second brief
Charlottesville City Schools is soliciting proposals for a comprehensive Enterprise Resource Planning (ERP) solution including software, implementation, data conversion, and training. Proposals are due August 27, 2026.
Software, Implementation plan, Data conversion strategy, Training, Ongoing support and maintenance, System Interface Plan
Functional Fit, Technical Requirements, Implementation Services, Maintenance & Support, Pricing, Offeror Strength & Viability
Hear what Charlottesville City Public Schools plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
Charlottesville City Schools is soliciting proposals for a comprehensive Enterprise Resource Planning (ERP) solution including software, implementation, data conversion, and training. Proposals are due August 27, 2026.
EVALUATION CRITERIA
6- Functional Fit
- Technical Requirements
- Implementation Services
- Maintenance & Support
- Pricing
- Offeror Strength & Viability
REQUIRED DELIVERABLES
6- Software
- Implementation plan
- Data conversion strategy
- Training
- Ongoing support and maintenance
- System Interface Plan
REQUIRED ATTACHMENTS
8- Attachment A
- Attachment B
- Attachment C
- Attachment D
- Attachment E
- Attachment F
- Attachment G
- Security Addendum
- Submit to
- Charlottesville City Schools Finance Department, 1562 Dairy Road, Charlottesville, Virginia 22903
- Scope location
- Charlottesville, VA
- Reported agency
- Charlottesville City Schools
Questions about this RFP
How do I respond to this RFP from Charlottesville City Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Charlottesville City Schools Finance Department, 1562 Dairy Road, Charlottesville, Virginia 22903. For questions, contact Renee Hoover.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Charlottesville City Public Schools in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Renee Hoover at (434) 245-2452. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Software, Implementation plan, Data conversion strategy, Training, Ongoing support and maintenance, System Interface Plan. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Functional Fit, Technical Requirements, Implementation Services, Maintenance & Support, Pricing, Offeror Strength & Viability" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Charlottesville City Public Schools?
All active and historical solicitations from Charlottesville City Public Schools are tracked and searchable. As a school agency, Charlottesville City Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A, Attachment B, Attachment C, Attachment D, Attachment E, Attachment F, Attachment G, Security Addendum. Review the full document from Charlottesville City Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Charlottesville, VA. Review the full solicitation for detailed scope requirements.