Charlotte-Mecklenburg Schools Engineering and Design Services for Roofing Upgrade - RFQ No. 26-004 Hidden Valley Elementary
Charlotte-Mecklenburg SchoolsSchool · Charlotte, NC- Due
- Apr 30, 2026
- Deadline passed
- Posted
- Apr 13, 2026
- Primary contact
- Yolanda Fergerson
- (980) 343-6580
The 30-second brief
Charlotte-Mecklenburg Schools is soliciting qualification statements from experienced engineering firms interested in providing construction administration, contract documentation, and project coordination for a roof upgrade at Hidden Valley Elementary School, located at 5100 Snow White Lane, Charlotte, NC 28213. The primary objective is to remove existing roofing materials down to the joists and install a new, high-performance 60 mil PVC membrane system. The submission deadline is April 30, 2026, at 2:00 PM ET. Written questions are due by April 20, 2026, at 3 PM. Required qualifications include firm experience, project understanding, key personnel resumes, references, and relevant licenses. The evaluation is based on a 100-point scale including success of previous projects, project understanding, experience, litigation history, and M/W/SBE participation.
Detailed Drawings, Technical Specifications, Regulatory Compliance, Bid Package
Success of Previous Projects, 15; Project Understanding, 10; Experience on similar projects, 15; Previous/Pending Litigation, 5; Project Management and Key Personnel Experience on similar projects, 10; Projects on time and in budget, 10; Professional Training/Qualification, 5; Workload and Availability, 5; Cost Control/Scheduling, 5; Relevant Licenses/Certifications, 5; Certified Minority or Female Owned Firm, 5; Certified Small Business Firm, 5; References – Past Performance and Existing, 5
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Summary
Charlotte-Mecklenburg Schools is soliciting qualification statements from experienced engineering firms interested in providing construction administration, contract documentation, and project coordination for a roof upgrade at Hidden Valley Elementary School, located at 5100 Snow White Lane, Charlotte, NC 28213.
The primary objective is to remove existing roofing materials down to the joists and install a new, high-performance 60 mil PVC membrane system. The submission deadline is April 30, 2026, at 2:00 PM ET. Written questions are due by April 20, 2026, at 3 PM. Required qualifications include firm experience, project understanding, key personnel resumes, references, and relevant licenses. The evaluation is based on a 100-point scale including success of previous projects, project understanding, experience, litigation history, and M/W/SBE participation.
EVALUATION CRITERIA
13- Success of Previous Projects, 15
- Project Understanding, 10
- Experience on similar projects, 15
- Previous/Pending Litigation, 5
- Project Management and Key Personnel Experience on similar projects, 10
- Projects on time and in budget, 10
- Professional Training/Qualification, 5
- Workload and Availability, 5
- Cost Control/Scheduling, 5
- Relevant Licenses/Certifications, 5
- Certified Minority or Female Owned Firm, 5
- Certified Small Business Firm, 5
- References – Past Performance and Existing, 5
REQUIRED DELIVERABLES
4- Detailed Drawings
- Technical Specifications
- Regulatory Compliance
- Bid Package
REQUIRED ATTACHMENTS
4- Attachment A: Reference Disclosure Form
- M/W/SBE Utilization Form
- Certification Regarding Debarment
- Execution of Contract
REQUIRED STAFFING
position type
- Submit to
- Charlotte-Mecklenburg Schools, ATTN: Yolanda Fergerson, 3301 Stafford Drive, Charlotte, North Carolina 28208
- Scope location
- Charlotte, NC
Questions about this RFQ
How do I respond to this RFQ from Charlotte-Mecklenburg Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Charlotte-Mecklenburg Schools, ATTN: Yolanda Fergerson, 3301 Stafford Drive, Charlotte, North Carolina 28208. For questions, contact Yolanda Fergerson.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Charlotte-Mecklenburg Schools in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Yolanda Fergerson at (980) 343-6580. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: position type. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Detailed Drawings, Technical Specifications, Regulatory Compliance, Bid Package. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Success of Previous Projects, 15; Project Understanding, 10; Experience on similar projects, 15; Previous/Pending Litigation, 5; Project Management and Key Personnel Experience on similar projects, 10..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Charlotte-Mecklenburg Schools?
All active and historical solicitations from Charlotte-Mecklenburg Schools are tracked and searchable. As a school agency, Charlotte-Mecklenburg Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A: Reference Disclosure Form, M/W/SBE Utilization Form, Certification Regarding Debarment, Execution of Contract. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Charlotte-Mecklenburg Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Charlotte, NC. Review the full solicitation for detailed scope requirements.