Champaign County Air Handling Unit Replacement RFP No. 2026-001
Champaign CountyCounty · Urbana, IL- Due
- Jan 28, 2026
- Deadline passed
- Posted
- Jan 6, 2026
- Duration
- 5 months
- Primary contact
- Shannon Hicks
The 30-second brief
The County of Champaign is soliciting sealed bids for the replacement of existing air handling units with modern handlers at the ILEAS facility located at 1701 East Main Street, Urbana, IL. The project includes a base bid for the mechanical, electrical, and control work associated with the AHU replacement and an alternate bid for the demolition of abandoned steam equipment. A mandatory pre-bid conference and site visit will be held on January 16, 2026, at 2:00 PM at the project site. Bidders must provide a bid security in the amount of 10% of the bid. The successful contractor will be required to provide a Performance Bond and a Labor and Material Payment Bond, each at 100% of the contract sum, and comply with the Illinois Prevailing Wage Act. Bids are due by January 28, 2026, at 2:00 PM local time.
Bid Form, Bid Security, Subcontractor List, Certified Payroll Statements, Operation and Maintenance Manuals, Record Drawings
Lowest responsible bidder meeting specifications
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Summary
The County of Champaign is soliciting sealed bids for the replacement of existing air handling units with modern handlers at the ILEAS facility located at 1701 East Main Street, Urbana, IL. The project includes a base bid for the mechanical, electrical, and control work associated with the AHU replacement and an alternate bid for the demolition of abandoned steam equipment.
A mandatory pre-bid conference and site visit will be held on January 16, 2026, at 2:00 PM at the project site. Bidders must provide a bid security in the amount of 10% of the bid. The successful contractor will be required to provide a Performance Bond and a Labor and Material Payment Bond, each at 100% of the contract sum, and comply with the Illinois Prevailing Wage Act. Bids are due by January 28, 2026, at 2:00 PM local time.
EVALUATION CRITERIA
Lowest responsible bidder meeting specifications
REQUIRED DELIVERABLES
6- Bid Form
- Bid Security
- Subcontractor List
- Certified Payroll Statements
- Operation and Maintenance Manuals
- Record Drawings
REQUIRED ATTACHMENTS
3- Bid Form
- Bid Security Forms
- Substitution Request Form
REQUIRED STAFFING
3- Submit to
- Putman Meeting Room, Bennett Administrative Center, 102 East Main Street No. 500, Urbana, Illinois 61801
- Scope location
- Urbana, IL
- Reported agency
- County of Champaign
Questions about this RFP
How do I respond to this RFP from Champaign County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Putman Meeting Room, Bennett Administrative Center, 102 East Main Street No. 500, Urbana, Illinois 61801. For questions, contact Shannon Hicks.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Champaign County in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Shannon Hicks. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: laborers, workers, mechanics. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Form, Bid Security, Subcontractor List, Certified Payroll Statements, Operation and Maintenance Manuals, Record Drawings. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bidder meeting specifications" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Champaign County?
All active and historical solicitations from Champaign County are tracked and searchable. As a county agency, Champaign County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form, Bid Security Forms, Substitution Request Form. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Champaign County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Urbana, IL. Review the full solicitation for detailed scope requirements.