Carroll Independent School District - Retail/General Merchandise, Grocery, Food & Catering - 23-006 - 2023
Carroll Independent School DistrictSchool · Southlake, TX- Due
- Jun 30, 2027
- 239 days left
- Posted
- Oct 6, 2023
- Contract term
- 4 years
- Primary contact
- Alysia Campbell
- (817) 949-8275
The 30-second brief
Carroll Independent School District is requesting proposals for retail and general merchandise stores, grocery stores, food suppliers, and restaurant/catering vendors to establish an approved list of vendors from which District employees can purchase goods and services on an as-needed basis. This is a multi-award catalog RFP intended to provide a broad base of vendors to select products and services to meet district needs. The contract term covers the 2023-2024 school year with three additional optional years through 2026-2027. Submissions are due by June 30, 2027, at 3:00 PM CT via the Ionwave e-bidding portal, with awards made to multiple vendors upon proposal acceptance. Required submittals include a published price list, Conflict of Interest Questionnaire, EDGAR compliance form, W-9, and certificate of insurance.
Retail, General merchandise store products, Grocery store products, Restaurant/catering services, Food supplies for culinary arts instruction including beverage mixers, Can foods, Dairy, Dry foods, Frozen foods, Meat, Poultry, Produce, And seafood
Purchase price, reputation of vendor and goods/services, quality of goods/services, extent to which goods/services meet district needs, vendor's past relationship with district, impact on ability to comply with laws relating to historically underutilized businesses, total long-term cost, principal place of business in Texas / employment of at least 500 persons in Texas
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Summary
Carroll Independent School District is requesting proposals for retail and general merchandise stores, grocery stores, food suppliers, and restaurant/catering vendors to establish an approved list of vendors from which District employees can purchase goods and services on an as-needed basis.
This is a multi-award catalog RFP intended to provide a broad base of vendors to select products and services to meet district needs. The contract term covers the 2023-2024 school year with three additional optional years through 2026-2027. Submissions are due by June 30, 2027, at 3:00 PM CT via the Ionwave e-bidding portal, with awards made to multiple vendors upon proposal acceptance. Required submittals include a published price list, Conflict of Interest Questionnaire, EDGAR compliance form, W-9, and certificate of insurance.
EVALUATION CRITERIA
Purchase price, reputation of vendor and goods/services, quality of goods/services, extent to which goods/services meet district needs, vendor's past relationship with district, impact on ability to comply with laws relating to historically underutilized businesses, total long-term cost, principal place of business in Texas / employment of at least 500 persons in Texas
REQUIRED DELIVERABLES
13- Retail
- General merchandise store products
- Grocery store products
- Restaurant/catering services
- Food supplies for culinary arts instruction including beverage mixers
- Can foods
- Dairy
- Dry foods
- Frozen foods
- Meat
- Poultry
- Produce
- Seafood
REQUIRED ATTACHMENTS
5- Conflict of Interest Questionnaire
- EDGAR Compliance Form
- W-9
- Vendor RFP Response Document
- Certificate of Insurance
- Submit to
- https://southlakecarroll.ionwave.net/
- Scope location
- Southlake, TX
Questions about this RFP
How do I respond to this RFP from Carroll Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 30, 2027. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://southlakecarroll.ionwave.net/. For questions, contact Alysia Campbell.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Carroll Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Alysia Campbell at (817) 949-8275. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Retail, General merchandise store products, Grocery store products, Restaurant/catering services, Food supplies for culinary arts instruction including beverage mixers, Can foods, Dairy, Dry foods, Frozen foods, Meat, Poultry, Produce, And seafood. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Purchase price, reputation of vendor and goods/services, quality of goods/services, extent to which goods/services meet district needs, vendor's past relationship with district, impact on ability to c..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Carroll Independent School District?
All active and historical solicitations from Carroll Independent School District are tracked and searchable. As a school agency, Carroll Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of June 30, 2027, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Conflict of Interest Questionnaire, EDGAR Compliance Form, W-9, Vendor RFP Response Document, Certificate of Insurance. Review the full document from Carroll Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Southlake, TX. Review the full solicitation for detailed scope requirements.