Carmel Clay Schools - RFP 470 Access Point Switch Purchase - 270004180 (2027)
Carmel Clay SchoolsSchool · Carmel, IN- Due
- Jan 8, 2027
- 56 days left
- Posted
- Nov 10, 2026
- Primary contact
- Eric Cronin
- (317) 844-9961
The 30-second brief
Carmel Clay Schools seeks proposals for network switches, power supplies, power cords, transceivers, software licenses, internal connections, and basic maintenance under E-Rate Funding Year 2027 (Form 470 #270004180). Equipment includes HPE Aruba Networking CX 6300M switches, power supplies, central switch subscriptions, and 10G SFP+ transceivers for eligible school district locations in Carmel, Indiana. Bids are due by January 8, 2027, at 2:00 PM EST via email to [email protected]. Technical questions are due by December 2, 2026. Proposals must include line-item pricing, technical descriptions for equivalent products, company certifications, E-Rate SPIN number, two reference sites, and a ready-to-execute contract.
JL087A HPE Aruba Networking X372 54VDC 1050W 110-240VAC Power Supply (qty 38), JL087A ABA Power Cord - U.S. localization (qty 38), HL6G9E Aruba 5Y FC NBD Exch E/R 6300M 48SR PoE SVC (qty 19), Q9Y80AAE HPE Aruba Networking Central Switch Class-3 Foundation 5-year Subscription E-STU (qty 19), JL659A HPE Aruba Networking CX 6300M 48-port HPE Smart Rate 1/2.5/5GbE Class6 PoE and 4-port SFP56 Switch (qty 19), S2P31A HPE Aruba Networking 10G SFP+ LC LR 10km SMF C-class Transceiver (qty 38)
Cost of eligible goods and services (most heavily weighted), technical details, pricing and terms, experience, references, adherence to response format
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Summary
Carmel Clay Schools seeks proposals for network switches, power supplies, power cords, transceivers, software licenses, internal connections, and basic maintenance under E-Rate Funding Year 2027 (Form 470 #270004180).
Equipment includes HPE Aruba Networking CX 6300M switches, power supplies, central switch subscriptions, and 10G SFP+ transceivers for eligible school district locations in Carmel, Indiana. Bids are due by January 8, 2027, at 2:00 PM EST via email to [email protected]. Technical questions are due by December 2, 2026. Proposals must include line-item pricing, technical descriptions for equivalent products, company certifications, E-Rate SPIN number, two reference sites, and a ready-to-execute contract.
EVALUATION CRITERIA
6- Cost of eligible goods and services (most heavily weighted)
- Technical details
- Pricing and terms
- Experience
- References
- Adherence to response format
REQUIRED DELIVERABLES
JL087A HPE Aruba Networking X372 54VDC 1050W 110-240VAC Power Supply (qty 38), JL087A ABA Power Cord - U.S. localization (qty 38), HL6G9E Aruba 5Y FC NBD Exch E/R 6300M 48SR PoE SVC (qty 19), Q9Y80AAE HPE Aruba Networking Central Switch Class-3 Foundation 5-year Subscription E-STU (qty 19), JL659A HPE Aruba Networking CX 6300M 48-port HPE Smart Rate 1/2.5/5GbE Class6 PoE and 4-port SFP56 Switch (qty 19), S2P31A HPE Aruba Networking 10G SFP+ LC LR 10km SMF C-class Transceiver (qty 38)
REQUIRED ATTACHMENTS
6- Line-item pricing in electronic spreadsheet form
- Technical description for equivalent products
- Company certifications and connections
- Two (2) reference sites
- E-Rate SPIN Number
- Ready-to-execute contract
- Submit to
- [email protected]
- Scope location
- Carmel, IN
Questions about this RFP
How do I respond to this RFP from Carmel Clay Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 8, 2027. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Eric Cronin.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Carmel Clay Schools in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Eric Cronin at (317) 844-9961. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: JL087A HPE Aruba Networking X372 54VDC 1050W 110-240VAC Power Supply (qty 38), JL087A ABA Power Cord - U.S. localization (qty 38), HL6G9E Aruba 5Y FC NBD Exch E/R 6300M 48SR PoE SVC (qty 19), Q9Y80AAE HPE Aruba Networking Central Switch Class-3 Foundation 5-year Subscription E-STU (qty 19), JL659A H. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost of eligible goods and services (most heavily weighted), technical details, pricing and terms, experience, references, adherence to response format" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Carmel Clay Schools?
All active and historical solicitations from Carmel Clay Schools are tracked and searchable. As a school agency, Carmel Clay Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of January 8, 2027, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Line-item pricing in electronic spreadsheet form, technical description for equivalent products, company certifications and connections, two (2) reference sites, E-Rate SPIN Number, ready-to-execute c. Review the full document from Carmel Clay Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Carmel, IN. Review the full solicitation for detailed scope requirements.