Buncombe County Printing and Mailing Services RFP 2026
Buncombe County, Buncombe County, NC·County
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- Primary Contact
- Nina Alexander
- Contract Term
- 1 year
- Scope Location
- Buncombe County, NC
- Submission Address
- [email protected]
SUMMARY
Buncombe County is soliciting proposals for Tax Assessment printing, insertion, mailing, and E-statement services. The scope involves 70,000 to 80,000 annual mailings, increasing to over 200,000 in reappraisal years, with a deadline of June 30, 2026.
EVALUATION CRITERIA
Qualifications and relative experience of firm, Qualifications and experience of staff, Respondents technical approach, Compliance with RFP requirements, Cost, Samples
REQUIRED DELIVERABLES
Fee schedule, Samples of bills/notices, Technical approach narrative, Proofs, USPS delivery confirmation
REQUIRED ATTACHMENTS
Attachment A: Project List
REQUIRED STAFFING ROLES
executives, managerial, legal, professional personnel
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Buncombe County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Nina Alexander.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and relative experience of firm, Qualifications and experience of staff, Respondents technical approach, Compliance with RFP requirements, Cost, Samples" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Buncombe County?
All active and historical solicitations from Buncombe County are tracked and searchable. As a county agency, Buncombe County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A: Project List. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Buncombe County for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Buncombe County in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nina Alexander. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Buncombe County, NC. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: executives, managerial, legal, professional personnel. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Fee schedule, Samples of bills/notices, Technical approach narrative, Proofs, USPS delivery confirmation. Proposals should clearly address how each deliverable will be met.
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