Buffalo Public Schools Library Software RFP 27-0627E4-027 2026
Buffalo City School DistrictSchool · Buffalo, NY- Due
- Jun 17, 2026
- Deadline passed
- Posted
- May 27, 2026
- Contract term
- 1 year
- Primary contact
- Michael Cambria
The 30-second brief
Buffalo Public Schools is seeking a new centralized, web-based library automation system to replace its current PC-based system. The procurement includes software for circulation, cataloging, and public access, with a maximum contract term ending June 30, 2031.
COST (30), Vendors knowledge of library systems needs and experience (20), Navigation Functionality Application of automation software (25), Professional Development (15), Resources & Components (5), Data collection / reporting features (5)
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Summary
Buffalo Public Schools is seeking a new centralized, web-based library automation system to replace its current PC-based system. The procurement includes software for circulation, cataloging, and public access, with a maximum contract term ending June 30, 2031.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
7- Offering Questionnaire
- W-9
- Certificate of Liability Insurance
- Equal Employment Opportunity Employee Information Report
- Non-Collusive Bidding Certification
- Client References
- Cost Proposal
- Submit to
- https://buffaloschools.bonfirehub.com/portal/?tab=openOpportunities
- Duration
- 60 months
- Scope location
- Buffalo, NY
- Reported agency
- Buffalo Public Schools
Questions about this RFP
How do I respond to this RFP from Buffalo City School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 17, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://buffaloschools.bonfirehub.com/portal/?tab=openOpportunities. For questions, contact Michael Cambria.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Buffalo City School District in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Michael Cambria. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "COST (30), Vendors knowledge of library systems needs and experience (20), Navigation Functionality Application of automation software (25), Professional Development (15), Resources & Components (5),..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Buffalo City School District?
All active and historical solicitations from Buffalo City School District are tracked and searchable. As a school agency, Buffalo City School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Offering Questionnaire, W-9, Certificate of Liability Insurance, Equal Employment Opportunity Employee Information Report, Non-Collusive Bidding Certification, Client References, Cost Proposal. Review the full document from Buffalo City School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Buffalo, NY. Review the full solicitation for detailed scope requirements.