Buffalo Public Schools Bid 26-0626-048 - NYC Field Trip for PS 309
Buffalo School District RE-4School · Merino, CO- Due
- Jan 22, 2026
- Deadline passed
- Posted
- Dec 22, 2025
- Duration
- 4 months
- Primary contact
- Michael Moran
The 30-second brief
Buffalo Public Schools is seeking a vendor to organize a 2-night, 3-day field trip to New York City for 40 students and 8 adults from East Community High School. The trip is scheduled for May 20-22, 2026.
Day-by-day agenda, Cost proposal, W-9, Certificate of Liability Insurance, Non-Collusive Bidding Certification, Client references
Best value
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Summary
Buffalo Public Schools is seeking a vendor to organize a 2-night, 3-day field trip to New York City for 40 students and 8 adults from East Community High School. The trip is scheduled for May 20-22, 2026.
EVALUATION CRITERIA
Best value
REQUIRED DELIVERABLES
6- Day-by-day agenda
- Cost proposal
- W-9
- Certificate of Liability Insurance
- Non-Collusive Bidding Certification
- Client references
REQUIRED ATTACHMENTS
3- Offering Questionnaire
- Equal Employment Opportunity Employee Information Report
- Non-Collusive Bidding Certification
REQUIRED STAFFING
Travel agent, Official guide
- Submit to
- Room 816 City Hall, 65 Niagara Square, Buffalo, NY or via Bonfire portal
- Scope location
- Buffalo, NY; New York City, NY
- Reported agency
- Buffalo Public Schools
Questions about this BID
How do I respond to this Bid from Buffalo School District RE-4?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 22, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Room 816 City Hall, 65 Niagara Square, Buffalo, NY or via Bonfire portal. For questions, contact Michael Moran.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Buffalo School District RE-4 in CO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Michael Moran. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Travel agent, Official guide. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Day-by-day agenda, Cost proposal, W-9, Certificate of Liability Insurance, Non-Collusive Bidding Certification, Client references. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Best value" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Buffalo School District RE-4?
All active and historical solicitations from Buffalo School District RE-4 are tracked and searchable. As a school agency, Buffalo School District RE-4 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 months. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Offering Questionnaire, Equal Employment Opportunity Employee Information Report, Non-Collusive Bidding Certification. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Buffalo School District RE-4 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Buffalo, NY; New York City, NY. Review the full solicitation for detailed scope requirements.