Brandywine Heights Area School District Substitute Teacher Services RFQ 2026
Brandywine Heights Area SDSchool · Topton, PA- Due
- May 21, 2026
- Deadline passed
- Contract term
- 4 years
- Primary contact
- Andhar
The 30-second brief
Brandywine Heights Area School District (BHASD) is seeking proposals from qualified vendors to provide substitute staffing services to ensure consistent instructional coverage across all schools.
Projected fill rate (%), Description of strategies, Systems, And resources, Proposed daily rates, Markup percentages, And total bill rates, Substitute recruitment pipeline and onboarding process description, Technology/platform for absence management and fill tracking, Experience with public school districts, Value-added services.
Projected fill rate and ability to meet coverage demands, Cost competitiveness and transparency, Quality of recruitment and staffing model, Experience and references, Value-added services.
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Summary
Brandywine Heights Area School District (BHASD) is seeking proposals from qualified vendors to provide substitute staffing services to ensure consistent instructional coverage across all schools.
EVALUATION CRITERIA
5- Projected fill rate and ability to meet coverage demands
- Cost competitiveness and transparency
- Quality of recruitment and staffing model
- Experience and references
- Value-added services
REQUIRED DELIVERABLES
11- Projected fill rate (%)
- Description of strategies
- Systems
- Resources
- Proposed daily rates
- Markup percentages
- Total bill rates
- Substitute recruitment pipeline and onboarding process description
- Technology/platform for absence management and fill tracking
- Experience with public school districts
- Value-added services
REQUIRED STAFFING
4- Submit to
- [email protected]
- Duration
- 24 months
- Scope location
- Topton, PA
- Reported agency
- Brandywine Heights Area School District
Questions about this RFQ
How do I respond to this RFQ from Brandywine Heights Area SD?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: [email protected]. For questions, contact Andhar.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Brandywine Heights Area SD in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Andhar. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Day-to-Day Substitute, Building Daily Substitute, Extended School Year, Intervention/Data Liaison Role. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Projected fill rate (%), Description of strategies, Systems, And resources, Proposed daily rates, Markup percentages, And total bill rates, Substitute recruitment pipeline and onboarding process description, Technology/platform for absence management and fill tracking, Experience with public school. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Projected fill rate and ability to meet coverage demands, Cost competitiveness and transparency, Quality of recruitment and staffing model, Experience and references, Value-added services." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Brandywine Heights Area SD?
All active and historical solicitations from Brandywine Heights Area SD are tracked and searchable. As a school agency, Brandywine Heights Area SD regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Brandywine Heights Area SD for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Topton, PA. Review the full solicitation for detailed scope requirements.