Boone County - GPS System for Golf Carts - Boone County Golf Courses - RFP BCFY27-26 (2026)
Boone CountyCounty · Burlington, KY- Due
- Nov 9, 2026
- 6 days left
- Posted
- Oct 26, 2026
- Primary contact
- Russell Gartner
- (859) 334-4855
The 30-second brief
Boone County is seeking proposals from qualified vendors to design and install a comprehensive GPS system for its gas-powered 2025 Yamaha Drive2 EFI Quiet Tech golf cart fleet. The project includes approximately 150-160 carts across two locations: Boone Links Golf and Event Center in Florence, Kentucky, and Lassing Pointe Golf Course in Union, Kentucky. The required GPS system must feature a minimum 9-inch touchscreen display on each cart, cart-ignition power operation, weather-resistant outdoor storage capabilities, and battery protection. Per-unit pricing must include installation, hardware, and management software with capabilities for golf course mapping, cart tracking, geofencing alerts, and messaging, alongside staff training and full warranty coverage. Proposals are due by November 9, 2026, with a question deadline of November 5, 2026, and must be submitted electronically through the Boone County procurement portal.
Design and installation of GPS system on approximately 150-160 golf carts, Including touch screens, Mounting equipment, Power wiring, And GPS management software with mapping, Tracking, Geofencing, And messaging capabilities; removal of GPS units if proposal term exceeds two years.
Evaluation of Nonfinancial Portions of the Proposal that meets desired scope of services (20%), Quality of Equipment/Software proposed (30%), Price / Value (50%)
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Summary
Boone County is seeking proposals from qualified vendors to design and install a comprehensive GPS system for its gas-powered 2025 Yamaha Drive2 EFI Quiet Tech golf cart fleet.
The project includes approximately 150-160 carts across two locations: Boone Links Golf and Event Center in Florence, Kentucky, and Lassing Pointe Golf Course in Union, Kentucky. The required GPS system must feature a minimum 9-inch touchscreen display on each cart, cart-ignition power operation, weather-resistant outdoor storage capabilities, and battery protection. Per-unit pricing must include installation, hardware, and management software with capabilities for golf course mapping, cart tracking, geofencing alerts, and messaging, alongside staff training and full warranty coverage. Proposals are due by November 9, 2026, with a question deadline of November 5, 2026, and must be submitted electronically through the Boone County procurement portal.
EVALUATION CRITERIA
Evaluation of Nonfinancial Portions of the Proposal that meets desired scope of services (20%), Quality of Equipment/Software proposed (30%), Price / Value (50%)
REQUIRED DELIVERABLES
Design and installation of GPS system on approximately 150-160 golf carts, Including touch screens, Mounting equipment, Power wiring, And GPS management software with mapping, Tracking, Geofencing, And messaging capabilities; removal of GPS units if proposal term exceeds two years.
REQUIRED ATTACHMENTS
10- Proposal Narrative
- Deviations and Exceptions
- Installation Schedule
- References
- KRS Resident Bidder Status
- KRS Qualified Bidder Status
- W9 Form
- Certificate of Insurance
- Name and Title of Authorized Representative
- Terms and Signature
- Submit to
- https://secure.procurenow.com/portal/boonecountyky
- Scope location
- Florence, KY; Union, KY
Questions about this RFP
How do I respond to this RFP from Boone County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://secure.procurenow.com/portal/boonecountyky. For questions, contact Russell Gartner.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Boone County in KY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Russell Gartner at (859) 334-4855. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Design and installation of GPS system on approximately 150-160 golf carts, Including touch screens, Mounting equipment, Power wiring, And GPS management software with mapping, Tracking, Geofencing, And messaging capabilities; removal of GPS units if proposal term exceeds two years.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Evaluation of Nonfinancial Portions of the Proposal that meets desired scope of services (20%), Quality of Equipment/Software proposed (30%), Price / Value (50%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Boone County?
All active and historical solicitations from Boone County are tracked and searchable. As a county agency, Boone County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 9, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Narrative, Deviations and Exceptions, Installation Schedule, References, KRS Resident Bidder Status, KRS Qualified Bidder Status, W9 Form, Certificate of Insurance, Name and Title of Authoriz. Review the full document from Boone County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Florence, KY; Union, KY. Review the full solicitation for detailed scope requirements.