Boone County - Absentee Ballot Packets, Sample Ballots, and Related Services - RFP 40-09DEC26 (2026)
Boone CountyCounty · Columbia, MO- Due
- Dec 9, 2026
- 28 days left
- Posted
- Nov 8, 2026
- Contract term
- 1 year
- Primary contact
- Amy Gerskin
- (573) 886-4393
The 30-second brief
Boone County is seeking proposals for a term and supply contract for absentee ballot packets, sample ballots, and related services for the Boone County Clerk's Office. The scope encompasses production, printing, preparation, mailing, and tracking of absentee and sample ballot packets, including intelligent mail barcodes (IMB), USPS bar-coding, NCOA comparison, and secure file transfer websites. The initial contract period runs from February 1, 2027, to January 31, 2028, with five one-year renewal options. The submission deadline is December 9, 2026, at 2:00 P.M. CT, with a question deadline of November 23, 2026. Required submissions include proposal responses and sample ballots within 24 hours of closing.
Absentee Ballot Packet, Sample Ballot Packets, Renewal Option Percentage Price Adjustment
Cost, the offeror’s experience, expertise and reliability, proposed methodology, contractor support
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Summary
Boone County is seeking proposals for a term and supply contract for absentee ballot packets, sample ballots, and related services for the Boone County Clerk's Office.
The scope encompasses production, printing, preparation, mailing, and tracking of absentee and sample ballot packets, including intelligent mail barcodes (IMB), USPS bar-coding, NCOA comparison, and secure file transfer websites. The initial contract period runs from February 1, 2027, to January 31, 2028, with five one-year renewal options. The submission deadline is December 9, 2026, at 2:00 P.M. CT, with a question deadline of November 23, 2026. Required submissions include proposal responses and sample ballots within 24 hours of closing.
EVALUATION CRITERIA
5- Cost
- The offeror’s experience
- Expertise and reliability
- Proposed methodology
- Contractor support
REQUIRED DELIVERABLES
3- Absentee Ballot Packet
- Sample Ballot Packets
- Renewal Option Percentage Price Adjustment
REQUIRED ATTACHMENTS
5- Proposal Response
- Debarment Certification.pdf
- E-Verify.pdf
- Individual Bidder & Affidavit.pdf
- CERTIFICATION REGARDING LOBBYING.doc
- Submit to
- https://bocomobids.ionwave.net/Login.aspx
- Duration
- 72 months
- Scope location
- Columbia, MO
Questions about this RFP
How do I respond to this RFP from Boone County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://bocomobids.ionwave.net/Login.aspx. For questions, contact Amy Gerskin.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Boone County in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Amy Gerskin at (573) 886-4393. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Absentee Ballot Packet, Sample Ballot Packets, Renewal Option Percentage Price Adjustment. Proposals should clearly address how each deliverable will be met.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost, the offeror’s experience, expertise and reliability, proposed methodology, contractor support" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Boone County?
All active and historical solicitations from Boone County are tracked and searchable. As a county agency, Boone County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 9, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Response, Debarment Certification.pdf, E-Verify.pdf, Individual Bidder & Affidavit.pdf, CERTIFICATION REGARDING LOBBYING.doc. Review the full document from Boone County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Columbia, MO. Review the full solicitation for detailed scope requirements.