Board of Hardin County Commissioners New Event Center Building at Hardin County Fairgrounds RFP 2026
Hardin County, Hardin County, OH·County
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- Reported Agency
- Board of Hardin County Commissioners
- Primary Contact
- Torrie Holcomb
- Duration
- 11 months
- Scope Location
- Kenton, OH
- Projected Sq Ft
- 40,250 sq ft
- Submission Address
- Commissioner’s Office, One Courthouse Square, Suite 100, Kenton, Ohio 43326-1575
SUMMARY
The Board of Hardin County Commissioners is seeking a Design-Builder for a new 40,250 sq ft event center at the fairgrounds. The $2.5M project includes offices, kitchen, and restrooms, with completion by August 2027. Proposals are due August 6, 2026.
EVALUATION CRITERIA
Best-value selection process, Qualifications, Pricing, Implementation Plan, Staff Availability, Schedule, Value Added Suggestions
REQUIRED DELIVERABLES
Qualifications, Pricing Proposal, Implementation Plan, Baseline Schedule, Site Logistics Plan, QA/QC Plan, Bonding Evidence, Certificate of Insurance
REQUIRED ATTACHMENTS
Pre-Proposal RFIs, Site Utility Plan, Meeting Notes, Sign-in Sheet, Evaluation Spreadsheet, Request for Proposal, Executive Summary, Floor Plan and Supporting Details
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Hardin County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Commissioner’s Office, One Courthouse Square, Suite 100, Kenton, Ohio 43326-1575. For questions, contact Torrie Holcomb.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Best-value selection process, Qualifications, Pricing, Implementation Plan, Staff Availability, Schedule, Value Added Suggestions" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hardin County?
All active and historical solicitations from Hardin County are tracked and searchable. As a county agency, Hardin County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 11 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Pre-Proposal RFIs, Site Utility Plan, Meeting Notes, Sign-in Sheet, Evaluation Spreadsheet, Request for Proposal, Executive Summary, Floor Plan and Supporting Details. Review the full document from Hardin County for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Hardin County in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Torrie Holcomb. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Kenton, OH. The total projected area is 40250 sq ft. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Qualifications, Pricing Proposal, Implementation Plan, Baseline Schedule, Site Logistics Plan, QA/QC Plan, Bonding Evidence, Certificate of Insurance. Proposals should clearly address how each deliverable will be met.
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