Berlin-Boylston Regional School District Home to School Student Bus Transportation IFB 25-002
Berlin-Boylston School DistrictSchool · Boylston, MA- Due
- Mar 6, 2025
- Deadline passed
- Posted
- Jan 6, 2025
- Contract term
- 5 years
- Primary contact
- Aaron Osborne
- (508) 869-2837
The 30-second brief
The Berlin-Boylston Regional School District is soliciting bids for a five-year contract for home-to-school student bus transportation beginning in the 2025-2026 school year. The scope includes regular K-12 bus routes (9 buses daily), Assabet Valley Regional Technical High School transportation, athletics and school activities transportation, and after-school late bus services. Bidders must provide a $10,000 bid deposit and will be required to furnish a 100% performance bond upon award. The contract requires diesel buses to be no more than 10 years old with under 130,000 miles, or gasoline buses under 110,000 miles. A pre-bid meeting is scheduled for February 25, 2025, and the deadline for questions is February 28, 2025. Bids are due by March 6, 2025.
Reference List, Equipment Listing, Certificate of Authority, Attestation Certificate, Non-Collusion Affidavit, Bid Deposit, Contract Bid Forms, Insurance Certificates, Evidence of Eligibility of Performance Bond
Lowest total responsible and responsive bidder determined to be the most capable and reliable.
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Summary
The Berlin-Boylston Regional School District is soliciting bids for a five-year contract for home-to-school student bus transportation beginning in the 2025-2026 school year.
The scope includes regular K-12 bus routes (9 buses daily), Assabet Valley Regional Technical High School transportation, athletics and school activities transportation, and after-school late bus services. Bidders must provide a $10,000 bid deposit and will be required to furnish a 100% performance bond upon award. The contract requires diesel buses to be no more than 10 years old with under 130,000 miles, or gasoline buses under 110,000 miles. A pre-bid meeting is scheduled for February 25, 2025, and the deadline for questions is February 28, 2025. Bids are due by March 6, 2025.
EVALUATION CRITERIA
Lowest total responsible and responsive bidder determined to be the most capable and reliable.
REQUIRED DELIVERABLES
9- Reference List
- Equipment Listing
- Certificate of Authority
- Attestation Certificate
- Non-Collusion Affidavit
- Bid Deposit
- Contract Bid Forms
- Insurance Certificates
- Evidence of Eligibility of Performance Bond
REQUIRED ATTACHMENTS
3- Prevailing Wage Schedule Determination
- Current Bus Routes
- Reference Sheet
REQUIRED STAFFING
3- Submit to
- Office of the Interim Superintendent of Schools, 215 Main Street, Boylston, MA 01505
- Scope location
- Boylston, MA
- Reported agency
- Berlin-Boylston Regional School District
Questions about this IFB
How do I respond to this IFB from Berlin-Boylston School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 6, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the Interim Superintendent of Schools, 215 Main Street, Boylston, MA 01505. For questions, contact Aaron Osborne.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Berlin-Boylston School District in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Aaron Osborne at (508) 869-2837. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Bus Driver, Bus Dispatcher, Mechanic. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Reference List, Equipment Listing, Certificate of Authority, Attestation Certificate, Non-Collusion Affidavit, Bid Deposit, Contract Bid Forms, Insurance Certificates, Evidence of Eligibility of Performance Bond. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest total responsible and responsive bidder determined to be the most capable and reliable." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Berlin-Boylston School District?
All active and historical solicitations from Berlin-Boylston School District are tracked and searchable. As a school agency, Berlin-Boylston School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Prevailing Wage Schedule Determination, Current Bus Routes, Reference Sheet. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Berlin-Boylston School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Boylston, MA. Review the full solicitation for detailed scope requirements.