Berkeley County - Request for Proposal for Fleet Vehicles - 2026
Berkeley CountyCounty · Martinsburg, WV- Due
- Nov 18, 2026
- 15 days left
- Posted
- Oct 28, 2026
- Primary contact
- Tracie McCormick
- (304) 264-1923 ext 8123
The 30-second brief
Qualification and Price Proposals are requested from interested parties by the Berkeley County Commission for four (4) fleet vehicles ranging from small/mid-size SUVs, 4-wheel drive 1/2 ton pickup trucks, to full-size SUVs. The procurement includes delivery of all vehicles to 750 Baltimore Street, Martinsburg, WV 25401 within 90 days of bid award. Submissions are due no later than 4:00 PM, Wednesday, November 18, 2026, at the County Commission Office, Room 201, 400 W. Stephen Street, Martinsburg, WV 25401. Evaluation will consider responsiveness to the scope of work, past performance, and price proposals, with interviews conducted at the Committee's discretion. Berkeley County encourages participation from Disadvantaged Business Enterprises (DBE).
1-2026 Mid-Size SUV; 2-2026 1/2 Ton Pickup; 1-2026 Full-Size SUV
Responsiveness to the scope of work and instructions, Past performance of the firm including timely completion and user satisfaction, Price Proposal
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Summary
Qualification and Price Proposals are requested from interested parties by the Berkeley County Commission for four (4) fleet vehicles ranging from small/mid-size SUVs, 4-wheel drive 1/2 ton pickup trucks, to full-size SUVs.
The procurement includes delivery of all vehicles to 750 Baltimore Street, Martinsburg, WV 25401 within 90 days of bid award. Submissions are due no later than 4:00 PM, Wednesday, November 18, 2026, at the County Commission Office, Room 201, 400 W. Stephen Street, Martinsburg, WV 25401. Evaluation will consider responsiveness to the scope of work, past performance, and price proposals, with interviews conducted at the Committee's discretion. Berkeley County encourages participation from Disadvantaged Business Enterprises (DBE).
EVALUATION CRITERIA
Responsiveness to the scope of work and instructions, Past performance of the firm including timely completion and user satisfaction, Price Proposal
REQUIRED DELIVERABLES
3- 1-2026 Mid-Size SUV
- 2-2026 1/2 Ton Pickup
- 1-2026 Full-Size SUV
REQUIRED ATTACHMENTS
5- Specifications and Price Proposal (Attachments A-G)
- Non-Collusion Certificate - Attachment H
- Proof of current business licenses
- Statement that only US Citizens or legal immigrants are employed
- Proof of minimum insurance requirements
- Submit to
- County Commission Office, Room 201, 400 W. Stephen Street, Martinsburg, WV 25401
- Scope location
- Martinsburg, WV
Questions about this RFP
How do I respond to this RFP from Berkeley County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: County Commission Office, Room 201, 400 W. Stephen Street, Martinsburg, WV 25401. For questions, contact Tracie McCormick.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Berkeley County in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tracie McCormick at (304) 264-1923 ext 8123. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 1-2026 Mid-Size SUV; 2-2026 1/2 Ton Pickup; 1-2026 Full-Size SUV. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Responsiveness to the scope of work and instructions, Past performance of the firm including timely completion and user satisfaction, Price Proposal" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Berkeley County?
All active and historical solicitations from Berkeley County are tracked and searchable. As a county agency, Berkeley County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 18, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Specifications and Price Proposal (Attachments A-G), Non-Collusion Certificate - Attachment H, Proof of current business licenses, Statement that only US Citizens or legal immigrants are employed, Pro. Review the full document from Berkeley County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Martinsburg, WV. Review the full solicitation for detailed scope requirements.