Bedford County - Uniforms - School Maintenance - Bid No. 27-11 (2026)
Bedford CountyCounty · Shelbyville, TN- Due
- Oct 1, 2026
- Deadline passed
- Posted
- Sep 17, 2026
- Contract term
- 1 year
- Primary contact
- Sam Woolbright
- (931) 684-4961
The 30-second brief
Bedford County Department of Finance requests proposals for uniform rental and weekly commercial laundry services for school maintenance workers supporting Bedford County Schools. The scope includes durable workwear, scheduled pickup of soiled garments, hygienic laundering, automated sizing/inventory tracking, and repair/replacement services. Deliveries will be made to the designated maintenance facility in Shelbyville, TN, utilizing an 11 total unit par level per employee. Specific garment requirements include navy blue work shirts with white stripes, 4.25-oz 65% polyester / 35% cotton blend with soil-release finish, button-free collar with hidden stays, two chest pockets with pencil slot, and work pants in bark or navy 10-oz 100% cotton with heavy-duty brass zippers and double-reinforced knees. Sealed bids are due by 2:00 p.m. on Thursday, October 1, 2026, at the Bedford County Department of Finance, 200 Dover Street, Suite 102, Shelbyville, TN 37160. The contract term is for one year with an option to renew for three additional one-year periods.
Work Shirts: 11 Long-sleeved and 11 short-sleeved button-down or industrial moisture-wicking uniform polo shirts; Work Pants: 11 multi-pocket cargo work pants
Lowest and/or best bid
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Summary
Bedford County Department of Finance requests proposals for uniform rental and weekly commercial laundry services for school maintenance workers supporting Bedford County Schools.
The scope includes durable workwear, scheduled pickup of soiled garments, hygienic laundering, automated sizing/inventory tracking, and repair/replacement services. Deliveries will be made to the designated maintenance facility in Shelbyville, TN, utilizing an 11 total unit par level per employee. Specific garment requirements include navy blue work shirts with white stripes, 4.25-oz 65% polyester / 35% cotton blend with soil-release finish, button-free collar with hidden stays, two chest pockets with pencil slot, and work pants in bark or navy 10-oz 100% cotton with heavy-duty brass zippers and double-reinforced knees. Sealed bids are due by 2:00 p.m. on Thursday, October 1, 2026, at the Bedford County Department of Finance, 200 Dover Street, Suite 102, Shelbyville, TN 37160. The contract term is for one year with an option to renew for three additional one-year periods.
EVALUATION CRITERIA
Lowest and/or best bid
REQUIRED DELIVERABLES
Work Shirts: 11 Long-sleeved and 11 short-sleeved button-down or industrial moisture-wicking uniform polo shirts; Work Pants: 11 multi-pocket cargo work pants
REQUIRED ATTACHMENTS
6- Form A - Vendor Acknowledgement Letter
- Form B - Iran Divestment Act Affidavit
- Form C - Title VI Contract Assurance
- Form D - Vendor Certification of Eligibility and Non-Collusion
- W-9 Form
- Proof of Liability Insurance
- Submit to
- 200 Dover Street, Suite 102, Shelbyville, TN 37160
- Duration
- 12 months
- Scope location
- Shelbyville, TN
Questions about this BID
How do I respond to this Bid from Bedford County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 200 Dover Street, Suite 102, Shelbyville, TN 37160. For questions, contact Sam Woolbright.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Bedford County in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sam Woolbright at (931) 684-4961. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Work Shirts: 11 Long-sleeved and 11 short-sleeved button-down or industrial moisture-wicking uniform polo shirts; Work Pants: 11 multi-pocket cargo work pants. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest and/or best bid" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Bedford County?
All active and historical solicitations from Bedford County are tracked and searchable. As a county agency, Bedford County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form A - Vendor Acknowledgement Letter, Form B - Iran Divestment Act Affidavit, Form C - Title VI Contract Assurance, Form D - Vendor Certification of Eligibility and Non-Collusion, W-9 Form, Proof of. Review the full document from Bedford County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Shelbyville, TN. Review the full solicitation for detailed scope requirements.