Beaverton School District - School District Insurance Broker Agent of Record - RFP 26-0003 (2026)
Beaverton School District 48JSchool · Beaverton, OR- Due
- Oct 26, 2026
- Deadline passed
- Posted
- Sep 25, 2026
- Contract term
- 3 years
- Primary contact
- Peter Madaus
- (503) 207-3901
The 30-second brief
Beaverton School District is seeking competitive proposals from qualified proposers for School District Insurance Broker Agent of Record services under RFP 26-0003. The selected provider will deliver policy placement and renewal services, risk analysis, claims administration, employee health and safety support, insurance administration, brokerage services, and general consultation. Services encompass analyzing loss exposures, reviewing insurance requirements in contracts, claims coordination, premium budget estimates, and insurance marketing strategies for district-owned facilities in Washington County, Oregon. The submission deadline is October 26, 2026, at 2:00 PM Pacific Time, with a non-mandatory virtual pre-proposal conference scheduled for October 7, 2026 via Microsoft Teams. The initial contract term extends through June 30, 2029, with potential for nine one-year extensions.
Experience and Qualifications (20), Staffing and Key Personnel (30), Approach and Operations (25), Price Schedule (20), Insurance and Supplementary Contract Terms (5), Interview (20), References (5)
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Summary
Beaverton School District is seeking competitive proposals from qualified proposers for School District Insurance Broker Agent of Record services under RFP 26-0003.
The selected provider will deliver policy placement and renewal services, risk analysis, claims administration, employee health and safety support, insurance administration, brokerage services, and general consultation. Services encompass analyzing loss exposures, reviewing insurance requirements in contracts, claims coordination, premium budget estimates, and insurance marketing strategies for district-owned facilities in Washington County, Oregon. The submission deadline is October 26, 2026, at 2:00 PM Pacific Time, with a non-mandatory virtual pre-proposal conference scheduled for October 7, 2026 via Microsoft Teams. The initial contract term extends through June 30, 2029, with potential for nine one-year extensions.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
7- Proposer Certification
- Independent Contractor Certification
- Affidavit of Non-Collusion / Compliance with Tax Laws
- Non-Conflict of Interest Certification
- Proposer Responsibility Form
- Proposer Reference Forms
- Price Schedule
- Submit to
- https://oregonbuys.gov
- Duration
- 36 months
- Scope location
- Beaverton, OR
- Reported agency
- Beaverton School District
Questions about this RFP
How do I respond to this RFP from Beaverton School District 48J?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 26, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://oregonbuys.gov. For questions, contact Peter Madaus.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Beaverton School District 48J in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Peter Madaus at (503) 207-3901. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and Qualifications (20), Staffing and Key Personnel (30), Approach and Operations (25), Price Schedule (20), Insurance and Supplementary Contract Terms (5), Interview (20), References (5)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Beaverton School District 48J?
All active and historical solicitations from Beaverton School District 48J are tracked and searchable. As a school agency, Beaverton School District 48J regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposer Certification, Independent Contractor Certification, Affidavit of Non-Collusion / Compliance with Tax Laws, Non-Conflict of Interest Certification, Proposer Responsibility Form, Proposer Refe. Review the full document from Beaverton School District 48J for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Beaverton, OR. Review the full solicitation for detailed scope requirements.