Beaumont Independent School District - Boardroom Technology Renovation - RFP 27.01, 2026
Beaumont Independent School DistrictSchool · Beaumont, TX- Due
- Nov 19, 2026
- 16 days left
- Posted
- Aug 24, 2026
- Duration
- 10 months
- Primary contact
- Angela Fontenot
- (409) 617-5000
The 30-second brief
Beaumont Independent School District invites proposals for the Boardroom Technology Renovation Project at the Administration Building Boardroom located at 3395 Harrison Avenue, Beaumont, TX. The scope of work includes furnishing, installation, configuration, and testing of audiovisual and related technology equipment and systems, including digital signal processing, microphones, loudspeakers, projection systems, touchpanel control interfaces, video production systems, recording and streaming equipment, lighting control integration, and cabling. The estimated project budget is $190,000 with an estimated duration of 10 weeks. Submission deadline is November 19, 2026, at 2:00 p.m. An optional pre-proposal conference is scheduled for October 29, 2026, at 1:00 p.m. Questions are due by November 5, 2026. Evaluation criteria include price, reputation, quality, needs alignment, and past relationship.
Price (30), Extent to which the goods and/or services meet BISD’s needs (30), Reputation of Vendor and of Vendor’s goods and/or services (15), Quality of Vendor’s goods and/or services (15), Vendor’s past relationship with BISD (10)
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Summary
Beaumont Independent School District invites proposals for the Boardroom Technology Renovation Project at the Administration Building Boardroom located at 3395 Harrison Avenue, Beaumont, TX. The scope of work includes furnishing, installation, configuration, and testing of audiovisual and related technology equipment and systems, including digital signal processing, microphones, loudspeakers, projection systems, touchpanel control interfaces, video production systems, recording and streaming equipment, lighting control integration, and cabling.
The estimated project budget is $190,000 with an estimated duration of 10 weeks. Submission deadline is November 19, 2026, at 2:00 p.m. An optional pre-proposal conference is scheduled for October 29, 2026, at 1:00 p.m. Questions are due by November 5, 2026. Evaluation criteria include price, reputation, quality, needs alignment, and past relationship.
EVALUATION CRITERIA
Price (30), Extent to which the goods and/or services meet BISD’s needs (30), Reputation of Vendor and of Vendor’s goods and/or services (15), Quality of Vendor’s goods and/or services (15), Vendor’s past relationship with BISD (10)
REQUIRED ATTACHMENTS
8- Attachment A – Proposal Form
- Attachment B – Business Questionnaire & Qualification Statement
- Exhibit A- Specifications
- Exhibit B- Vendor Packet
- All required certifications and forms therein
- Exhibit C- Form 1295
- Proof of Insurability
- Current insurance certificate
- Submit to
- https://www.bmtisd.com/departments/business-finance/purchasing/current-bid-opportunities
- Scope location
- Beaumont, TX
Questions about this RFP
How do I respond to this RFP from Beaumont Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 19, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.bmtisd.com/departments/business-finance/purchasing/current-bid-opportunities. For questions, contact Angela Fontenot.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Beaumont Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Angela Fontenot at (409) 617-5000. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price (30), Extent to which the goods and/or services meet BISD’s needs (30), Reputation of Vendor and of Vendor’s goods and/or services (15), Quality of Vendor’s goods and/or services (15), Vendor’s..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Beaumont Independent School District?
All active and historical solicitations from Beaumont Independent School District are tracked and searchable. As a school agency, Beaumont Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 10 months. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 19, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A – Proposal Form, Attachment B – Business Questionnaire & Qualification Statement, Exhibit A- Specifications, Exhibit B- Vendor Packet, and all required certifications and forms therein, E. Review the full document from Beaumont Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Beaumont, TX. Review the full solicitation for detailed scope requirements.