Beaufort County Managed Print Services with Enterprise Cloud Print Management RFP 2026
Beaufort CountyCounty · Beaufort, SC- Due
- Mar 31, 2026
- Deadline passed
- Posted
- Feb 17, 2026
- Primary contact
- Shakeeya Polite
- (843) 255-7001
The 30-second brief
Beaufort County is soliciting proposals for a turnkey Managed Print Services (MPS) program. The scope includes the lease of multifunction devices (MFDs) and laser printers, an enterprise cloud print management platform, and comprehensive implementation and ongoing support. The County aims to modernize a large, geographically distributed fleet across multiple sites and segmented RFC1918 networks, integrating with Microsoft 365 and Azure AD (Entra ID) while adhering to Zero Trust security principles. Key objectives include retiring unauthenticated SMTP/Exchange relays for scan-to-email and replacing them with authenticated workflows. Proposals are due by March 31, 2026, at the submission location in Beaufort, SC. A Notice of Interest is due by March 5, 2026.
Leased printers/MFDs, Enterprise cloud print management platform, Implementation, Ongoing support
Standardize and modernize fleet, improve security/auditability, reduce operational overhead, centralized monitoring and reporting
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Summary
Beaufort County is soliciting proposals for a turnkey Managed Print Services (MPS) program.
The scope includes the lease of multifunction devices (MFDs) and laser printers, an enterprise cloud print management platform, and comprehensive implementation and ongoing support. The County aims to modernize a large, geographically distributed fleet across multiple sites and segmented RFC1918 networks, integrating with Microsoft 365 and Azure AD (Entra ID) while adhering to Zero Trust security principles. Key objectives include retiring unauthenticated SMTP/Exchange relays for scan-to-email and replacing them with authenticated workflows. Proposals are due by March 31, 2026, at the submission location in Beaufort, SC. A Notice of Interest is due by March 5, 2026.
EVALUATION CRITERIA
4- Standardize and modernize fleet
- Improve security/auditability
- Reduce operational overhead
- Centralized monitoring and reporting
REQUIRED DELIVERABLES
4- Leased printers/MFDs
- Enterprise cloud print management platform
- Implementation
- Ongoing support
- Submit to
- 102 Industrial Village Rd, Building 2, Beaufort, SC, 29902
- Scope location
- Beaufort, SC
Questions about this RFP
How do I respond to this RFP from Beaufort County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 31, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 102 Industrial Village Rd, Building 2, Beaufort, SC, 29902. For questions, contact Shakeeya Polite.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Beaufort County in SC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Shakeeya Polite at (843) 255-7001. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Leased printers/MFDs, Enterprise cloud print management platform, Implementation, Ongoing support. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Standardize and modernize fleet, improve security/auditability, reduce operational overhead, centralized monitoring and reporting" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Beaufort County?
All active and historical solicitations from Beaufort County are tracked and searchable. As a county agency, Beaufort County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Beaufort County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Beaufort, SC. Review the full solicitation for detailed scope requirements.