Beaufort County Library System Automated Materials Handling and Self-checkout Replacement RFP
Beaufort CountyCounty · Beaufort, SC- Due
- Aug 4, 2026
- Deadline passed
- Posted
- Jul 7, 2026
- Primary contact
- Chuck Atkinson
- (843) 255-2068
The 30-second brief
Beaufort County is seeking proposals for the leasing of new RFID automated materials handlers (AMH), replacement RFID returns, and new self-service checkout kiosks for multiple library branches including Beaufort, St. Helena, Port Royal, Lobeco, Bluffton, and Hilton Head. The procurement includes hardware, software integration with existing Integrated Library Systems (ILS), antennas, and RFID tags, as well as full-term maintenance for parts and labor. Systems must support check-in/out and sort materials into at least 5 bins with 1 induction point per location. The lease agreement must cover equipment removal, data migration, and transition assistance at lease expiration. Proposals are due by August 4, 2026, at the Beaufort submission location. A notice of interest is due by July 29, 2026.
RFID automated materials handlers, RFID returns, Self-service checkout kiosks, Maintenance services, Data migration, Transition assistance
References for similar projects, manpower and resources, local condition compliance
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Summary
Beaufort County is seeking proposals for the leasing of new RFID automated materials handlers (AMH), replacement RFID returns, and new self-service checkout kiosks for multiple library branches including Beaufort, St.
Helena, Port Royal, Lobeco, Bluffton, and Hilton Head. The procurement includes hardware, software integration with existing Integrated Library Systems (ILS), antennas, and RFID tags, as well as full-term maintenance for parts and labor. Systems must support check-in/out and sort materials into at least 5 bins with 1 induction point per location. The lease agreement must cover equipment removal, data migration, and transition assistance at lease expiration. Proposals are due by August 4, 2026, at the Beaufort submission location. A notice of interest is due by July 29, 2026.
EVALUATION CRITERIA
3- References for similar projects
- Manpower and resources
- Local condition compliance
REQUIRED DELIVERABLES
6- RFID automated materials handlers
- RFID returns
- Self-service checkout kiosks
- Maintenance services
- Data migration
- Transition assistance
- Submit to
- 102 Industrial Village Rd, Building 2, Beaufort, SC, 29902
- Scope location
- Beaufort, SC
Questions about this RFP
How do I respond to this RFP from Beaufort County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 102 Industrial Village Rd, Building 2, Beaufort, SC, 29902. For questions, contact Chuck Atkinson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Beaufort County in SC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Chuck Atkinson at (843) 255-2068. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: RFID automated materials handlers, RFID returns, Self-service checkout kiosks, Maintenance services, Data migration, Transition assistance. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "References for similar projects, manpower and resources, local condition compliance" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Beaufort County?
All active and historical solicitations from Beaufort County are tracked and searchable. As a county agency, Beaufort County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Beaufort County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Beaufort, SC. Review the full solicitation for detailed scope requirements.