Bay County Forest Sustainability Program Emerald Ash Borer Treatment IFB 2026-10
Bay CountyCounty · Bay City, MI- Due
- Oct 28, 2026
- Deadline passed
- Posted
- Oct 8, 2026
- Contract term
- 3 years
- Primary contact
- Nicole Putt
- (989) 895-4131
The 30-second brief
Bay County is soliciting sealed bids for the Bay County Forest Sustainability Program Emerald Ash Borer Treatment, IFB 2026-10. The project involves the treatment of nearly 3,000 publicly owned ash trees to control the invasive beetle Agrilus planipennis (EAB) using an injected systemic insecticide formulation containing not less than 4% Emamectin Benzoate. Services include trunk injection, pre-treatment surveys, and reporting using ArcGIS Field Maps. The contract term is three years starting May 1, 2027, with an option to renew for an additional two-year term. Services shall be completed annually between May 1st and June 30th. Bids are due by October 28, 2026, at 10:00 A.M. Questions are due by October 15, 2026, at 5:00 P.M. A bid bond of 5% of the project cost is required, and the successful bidder must provide a 100% performance and payment bond.
Injection of publicly owned ash trees with insecticide containing not less than 4% of the active ingredient Emamectin Benzoate to control Emerald Ash Borer (EAB), Three-year rotating schedule covering approximately 3, 000 ash trees
Qualifications, experience, capacity, approach
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Summary
Bay County is soliciting sealed bids for the Bay County Forest Sustainability Program Emerald Ash Borer Treatment, IFB 2026-10.
The project involves the treatment of nearly 3,000 publicly owned ash trees to control the invasive beetle Agrilus planipennis (EAB) using an injected systemic insecticide formulation containing not less than 4% Emamectin Benzoate. Services include trunk injection, pre-treatment surveys, and reporting using ArcGIS Field Maps. The contract term is three years starting May 1, 2027, with an option to renew for an additional two-year term. Services shall be completed annually between May 1st and June 30th. Bids are due by October 28, 2026, at 10:00 A.M. Questions are due by October 15, 2026, at 5:00 P.M. A bid bond of 5% of the project cost is required, and the successful bidder must provide a 100% performance and payment bond.
EVALUATION CRITERIA
4- Qualifications
- Experience
- Capacity
- Approach
REQUIRED DELIVERABLES
Injection of publicly owned ash trees with insecticide containing not less than 4% of the active ingredient Emamectin Benzoate to control Emerald Ash Borer (EAB), Three-year rotating schedule covering approximately 3, 000 ash trees
REQUIRED ATTACHMENTS
ATTACHMENT A Pricing, ATTACHMENT B Additional Required Documents (Michigan Department of Agriculture Commercial Applicators License 3B category, Michigan Business License, Certificate Proving they are trained to use Tree-age or equivalent and necessary equipment, Proposed pesticide label and SDS, Proof of Training for Equipment proposed, Financial Reference, Proof of Pesticide Applicator Certification, Plan of work detailing staffing levels, equipment and pesticide to be used), ATTACHMENT C References, ATTACHMENT D Certification, Bid-bond (5%), Insurance Requirement Certificate
REQUIRED STAFFING
applicators
- Submit to
- Bay County Finance Department Purchasing Division, Bay County Building 7th Floor, 515 Center Avenue, Bay City, MI 48708-5128
- Duration
- 36 months
- Scope location
- Bay City, MI
Questions about this BID
How do I respond to this Bid from Bay County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Bay County Finance Department Purchasing Division, Bay County Building 7th Floor, 515 Center Avenue, Bay City, MI 48708-5128. For questions, contact Nicole Putt.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Bay County in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nicole Putt at (989) 895-4131. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: applicators. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Injection of publicly owned ash trees with insecticide containing not less than 4% of the active ingredient Emamectin Benzoate to control Emerald Ash Borer (EAB), Three-year rotating schedule covering approximately 3, 000 ash trees. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications, experience, capacity, approach" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Bay County?
All active and historical solicitations from Bay County are tracked and searchable. As a county agency, Bay County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: ATTACHMENT A Pricing, ATTACHMENT B Additional Required Documents (Michigan Department of Agriculture Commercial Applicators License 3B category, Michigan Business License, Certificate Proving they are. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Bay County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bay City, MI. Review the full solicitation for detailed scope requirements.