Ball-Chatham School District Custodial Supplies RFP 2026
Ball Chatham CUSD 5School · Chatham, IL- Due
- May 12, 2026
- Deadline passed
- Contract term
- 3 years
- Primary contact
- Jared Koester
- (217) 483-2416
The 30-second brief
Ball Chatham School District #5 is seeking bids for the supply of custodial supplies and materials. The RFP includes detailed product specifications, bid opening information, and general terms and conditions.
Custodial supplies and materials
Lowest, most responsive total weighted average cost for all items; onsite training; Green Cleaning Guidelines training and certification; detailed Green Cleaning Report; vendor incentive packages; managed electronic ordering; guaranteed delivery date; proximity to Ball-Chatham.
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Summary
Ball Chatham School District #5 is seeking bids for the supply of custodial supplies and materials. The RFP includes detailed product specifications, bid opening information, and general terms and conditions.
EVALUATION CRITERIA
8- Lowest, most responsive total weighted average cost for all items
- Onsite training
- Green Cleaning Guidelines training and certification
- Detailed Green Cleaning Report
- Vendor incentive packages
- Managed electronic ordering
- Guaranteed delivery date
- Proximity to Ball-Chatham
REQUIRED DELIVERABLES
Custodial supplies and materials
REQUIRED ATTACHMENTS
5- Bid forms
- Insurance certificate
- Chemical data (M.S.D.S/ GHS) sheets if applicable
- Asbestos Area Permit Form
- Written confined spaces program
- Submit to
- Ball-Chatham School District #5 Custodial Supplies RFP#026-005
- Scope location
- Chatham, IL
- Reported agency
- Ball-Chatham School District No. 5
Questions about this RFP
How do I respond to this RFP from Ball Chatham CUSD 5?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Ball-Chatham School District #5 Custodial Supplies RFP#026-005. For questions, contact Jared Koester.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Ball Chatham CUSD 5 in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jared Koester at (217) 483-2416. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Custodial supplies and materials. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest, most responsive total weighted average cost for all items; onsite training; Green Cleaning Guidelines training and certification; detailed Green Cleaning Report; vendor incentive packages; man..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Ball Chatham CUSD 5?
All active and historical solicitations from Ball Chatham CUSD 5 are tracked and searchable. As a school agency, Ball Chatham CUSD 5 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid forms, insurance certificate, chemical data (M.S.D.S/ GHS) sheets if applicable, Asbestos Area Permit Form, written confined spaces program.. Review the full document from Ball Chatham CUSD 5 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Chatham, IL. Review the full solicitation for detailed scope requirements.