Avoyelles Parish School Board Grant Management Services RFP 2026
Avoyelles Parish School DistrictSchool · Marksville, LA- Due
- Oct 20, 2026
- Deadline passed
- Posted
- Sep 25, 2026
- Contract term
- 1 year
- Primary contact
- Ray Carlock
- (318) 240-0207
The 30-second brief
The Avoyelles Parish School Board is requesting proposals for professional grant management services and technical assistance for post and future disaster and non-disaster events. The scope includes working closely with GOHSEP, FEMA, HUD (CDBG-DR, CDBG-MIT), IIJA, and other federal and state funding agencies to maximize eligible dollars, conduct damage assessments, prepare grant applications, develop Project Worksheets (PWs), perform cost-benefit analyses, ensure compliance with the Stafford Act, Davis-Bacon, and Section 3, handle insurance reconciliation, manage documentation and reporting, and support audits and project close-outs. The contract term is one year with two subsequent one-year renewal options. Proposals are due by October 20, 2026, at 11:00 AM CST, and must be submitted to the Avoyelles Parish School Board Warehouse Building or via Centralbidding.com.
Grant management, Disaster recovery assistance, FEMA Public Assistance (PA) and Hazard Mitigation Grant Program (HMGP) support, Damage assessments, Project Worksheets (PWs) preparation and submission, Cost-benefit analyses, Insurance reconciliation, Quarterly reports, Financial tracking of program funds, Audit responses, And project close-out packaging
Qualifications of the Contractor (25%), Qualifications of staff (20%), Technical Approach (10%), Financial Stability (10%), Price (25%), Technical and Reimbursement Assistance (10%)
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Summary
The Avoyelles Parish School Board is requesting proposals for professional grant management services and technical assistance for post and future disaster and non-disaster events.
The scope includes working closely with GOHSEP, FEMA, HUD (CDBG-DR, CDBG-MIT), IIJA, and other federal and state funding agencies to maximize eligible dollars, conduct damage assessments, prepare grant applications, develop Project Worksheets (PWs), perform cost-benefit analyses, ensure compliance with the Stafford Act, Davis-Bacon, and Section 3, handle insurance reconciliation, manage documentation and reporting, and support audits and project close-outs. The contract term is one year with two subsequent one-year renewal options. Proposals are due by October 20, 2026, at 11:00 AM CST, and must be submitted to the Avoyelles Parish School Board Warehouse Building or via Centralbidding.com.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
Grant management, Disaster recovery assistance, FEMA Public Assistance (PA) and Hazard Mitigation Grant Program (HMGP) support, Damage assessments, Project Worksheets (PWs) preparation and submission, Cost-benefit analyses, Insurance reconciliation, Quarterly reports, Financial tracking of program funds, Audit responses, And project close-out packaging
REQUIRED ATTACHMENTS
17- Submittal Letter
- Proposal statement
- Organizational structure
- Qualifications and firm history
- Technical approach and narrative
- FEMA reimbursement experience
- Key staff listing and resumes
- Affirmative action plan
- Proposed subcontractors list with DBE/MBE/WBE status
- Cost Offer (Exhibit 6-4 Price Detail/Cost Component sheet)
- Governmental entity references (at least 5)
- Evidence of insurance (ACORD Form)
- Signed addenda
- Exceptions
- System for Award Management (SAM) verification
- Sample contract including federal provisions
- Better Business Bureau (BBB) good standing verification
REQUIRED STAFFING
12- Submit to
- Avoyelles Parish School Board Warehouse Building, 539 West Bontempt Street, Marksville, LA 71351 or electronically at Centralbidding.com
- Duration
- 12 months
- Scope location
- Marksville, LA
- Reported agency
- Avoyelles Parish School Board
Questions about this RFP
How do I respond to this RFP from Avoyelles Parish School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Avoyelles Parish School Board Warehouse Building, 539 West Bontempt Street, Marksville, LA 71351 or electronically at Centralbidding.com. For questions, contact Ray Carlock.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Avoyelles Parish School District in LA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ray Carlock at (318) 240-0207. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Program Director, Subject Matter Expert, Senior Grant Manager, Grant Manager, Senior Project Manager, Project Manager, Grant Writer, Cost Estimator, Appeals Specialist, Senior Damage Assessor, Damage Assessor, Administrative Support Specialist. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Grant management, Disaster recovery assistance, FEMA Public Assistance (PA) and Hazard Mitigation Grant Program (HMGP) support, Damage assessments, Project Worksheets (PWs) preparation and submission, Cost-benefit analyses, Insurance reconciliation, Quarterly reports, Financial tracking of program f. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications of the Contractor (25%), Qualifications of staff (20%), Technical Approach (10%), Financial Stability (10%), Price (25%), Technical and Reimbursement Assistance (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Avoyelles Parish School District?
All active and historical solicitations from Avoyelles Parish School District are tracked and searchable. As a school agency, Avoyelles Parish School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Submittal Letter, proposal statement, organizational structure, qualifications and firm history, technical approach and narrative, FEMA reimbursement experience, key staff listing and resumes, affirma. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Avoyelles Parish School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Marksville, LA. Review the full solicitation for detailed scope requirements.