Avoyelles Parish School Board - Grant Management Services RFP - 2026
Avoyelles Parish School DistrictSchool · Marksville, LA- Due
- Oct 20, 2026
- Deadline passed
- Posted
- Sep 25, 2026
- Contract term
- 1 year
- Primary contact
- Ray Carlock
- (318) 240-0000
The 30-second brief
The Avoyelles Parish School Board is seeking proposals from qualified firms for professional grant management services for post and future disaster and non-disaster events. The selected technical assistance contractor will provide qualified personnel familiar with Governor's Office of Homeland Security and Emergency Preparedness (GOHSEP), Federal Emergency Management Agency (FEMA) programs administered under the Stafford Act (Public Assistance and Hazard Mitigation Grant Program), HUD programs (CDBG-DR, CDBG-MIT), and the Infrastructure Investment and Jobs Act (IIJA). Services include grant application preparation, damage assessments, eligibility guidance, Project Worksheets (PWs) development and submission, cost estimating, insurance reconciliation, and audit response. Proposals are due by October 20, 2026, at 11:00 AM CST and can be submitted to the Maintenance Department at 539 West Bontempt Street, Marksville, LA 71351 or online via Centralbidding.com. Inquiries must be submitted in writing to Ray Carlock at [email protected] no later than five days prior to the due date. The contract will be awarded for one year with two subsequent one-year renewal options.
Grant management services, Disaster recovery administration, FEMA Public Assistance program support, Project Worksheets preparation, Hazard mitigation proposals, Damage assessments, Cost estimates, Grant applications
Qualifications of the Contractor 25%, Qualifications of staff 20%, Technical Approach 10%, Financial Stability 10%, Price 25%, Technical and Reimbursement Assistance 10%
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Summary
The Avoyelles Parish School Board is seeking proposals from qualified firms for professional grant management services for post and future disaster and non-disaster events.
The selected technical assistance contractor will provide qualified personnel familiar with Governor's Office of Homeland Security and Emergency Preparedness (GOHSEP), Federal Emergency Management Agency (FEMA) programs administered under the Stafford Act (Public Assistance and Hazard Mitigation Grant Program), HUD programs (CDBG-DR, CDBG-MIT), and the Infrastructure Investment and Jobs Act (IIJA). Services include grant application preparation, damage assessments, eligibility guidance, Project Worksheets (PWs) development and submission, cost estimating, insurance reconciliation, and audit response. Proposals are due by October 20, 2026, at 11:00 AM CST and can be submitted to the Maintenance Department at 539 West Bontempt Street, Marksville, LA 71351 or online via Centralbidding.com. Inquiries must be submitted in writing to Ray Carlock at [email protected] no later than five days prior to the due date. The contract will be awarded for one year with two subsequent one-year renewal options.
EVALUATION CRITERIA
6- Qualifications of the Contractor 25%
- Qualifications of staff 20%
- Technical Approach 10%
- Financial Stability 10%
- Price 25%
- Technical and Reimbursement Assistance 10%
REQUIRED DELIVERABLES
8- Grant management services
- Disaster recovery administration
- FEMA Public Assistance program support
- Project Worksheets preparation
- Hazard mitigation proposals
- Damage assessments
- Cost estimates
- Grant applications
REQUIRED ATTACHMENTS
Submittal Letter, proposal statement, organizational structure, firm experience, technical approach, FEMA reimbursement process understanding, key staff resumes, affirmative action plan, proposed subcontractors, Cost Offer (Attachment A / Exhibit 6-4 Price Detail/Cost Component sheet), five governmental entity references, evidence of required insurance (ACORD Form), addenda acknowledgement, exceptions
REQUIRED STAFFING
12- Submit to
- Centralbidding.com or 539 West Bontempt Street, Marksville, LA 71351
- Duration
- 12 months
- Scope location
- Marksville, LA
- Reported agency
- Avoyelles Parish School Board
Questions about this RFP
How do I respond to this RFP from Avoyelles Parish School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Centralbidding.com or 539 West Bontempt Street, Marksville, LA 71351. For questions, contact Ray Carlock.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Avoyelles Parish School District in LA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ray Carlock at (318) 240-0000. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Program Director, Subject Matter Expert, Senior Grant Manager, Grant Manager, Senior Project Manager, Project Manager, Grant Writer, Cost Estimator, Appeals Specialist, Senior Damage Assessor, Damage Assessor, Administrative Support Specialist. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Grant management services, Disaster recovery administration, FEMA Public Assistance program support, Project Worksheets preparation, Hazard mitigation proposals, Damage assessments, Cost estimates, Grant applications. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications of the Contractor 25%, Qualifications of staff 20%, Technical Approach 10%, Financial Stability 10%, Price 25%, Technical and Reimbursement Assistance 10%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Avoyelles Parish School District?
All active and historical solicitations from Avoyelles Parish School District are tracked and searchable. As a school agency, Avoyelles Parish School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Submittal Letter, proposal statement, organizational structure, firm experience, technical approach, FEMA reimbursement process understanding, key staff resumes, affirmative action plan, proposed subc. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Avoyelles Parish School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Marksville, LA. Review the full solicitation for detailed scope requirements.