Athens Independent School District Design-Build Services RFQ #2026-01 - Multi-Purpose Pavilion & Turf Field
Athens Independent School DistrictSchool · Athens, TX- Due
- Nov 20, 2025
- Deadline passed
- Posted
- Nov 15, 2025
- Primary contact
- Josey Vaughan
- (903) 677-6900
The 30-second brief
Athens Independent School District (AISD) is soliciting qualifications for design-build services under RFQ #2026-01 for the construction of new athletic facilities at Athens High School. The project scope includes site demolition and the construction of a 120-yard open-air pavilion structure featuring a synthetic turf multi-purpose athletic field, two locker rooms (baseball and softball), and adjacent restroom facilities. The synthetic turf system must be a minimum 2.0" +42 oz hybrid turf with inlaid markings for soccer, football, and baseball/softball. The project is divided into Phase I (Design and Permitting) and Phase II (Construction). Submissions must include a proposed scope of work, anticipated budget, project schedule, and evidence of insurance (e.g., $5M Excess Umbrella, $2M Professional Liability). Qualifications are due by 2:00 p.m. on November 20, 2025, to Mrs. Josey Vaughan, CFO.
Scope of Work, Anticipated Budget, Project Schedule, Design Consultant Resumes, Project Team Resumes, Costing Methodology, 3 Similar Project Examples, Product Submittal Data, Financial Capacity Evidence, Safety Record, Insurance Certificates, Felony Conviction Notice
Experience and technical competence (20 points), References and experience on similar projects (20 points), Proposed team and qualifications (20 points), Quality and durability of products (15 points), Costing methodology (10 points), Safety record (5 points), Project plan and schedule (10 points)
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Summary
Athens Independent School District (AISD) is soliciting qualifications for design-build services under RFQ #2026-01 for the construction of new athletic facilities at Athens High School.
The project scope includes site demolition and the construction of a 120-yard open-air pavilion structure featuring a synthetic turf multi-purpose athletic field, two locker rooms (baseball and softball), and adjacent restroom facilities. The synthetic turf system must be a minimum 2.0" +42 oz hybrid turf with inlaid markings for soccer, football, and baseball/softball. The project is divided into Phase I (Design and Permitting) and Phase II (Construction). Submissions must include a proposed scope of work, anticipated budget, project schedule, and evidence of insurance (e.g., $5M Excess Umbrella, $2M Professional Liability). Qualifications are due by 2:00 p.m. on November 20, 2025, to Mrs. Josey Vaughan, CFO.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
12- Scope of Work
- Anticipated Budget
- Project Schedule
- Design Consultant Resumes
- Project Team Resumes
- Costing Methodology
- 3 Similar Project Examples
- Product Submittal Data
- Financial Capacity Evidence
- Safety Record
- Insurance Certificates
- Felony Conviction Notice
REQUIRED ATTACHMENTS
3- Appendix A - Felony Conviction Notice
- Appendix B - Evaluation Form
- Appendix C - Fee Proposal
REQUIRED STAFFING
Design Consultant, Project Personnel
- Submit to
- 104 Hawn Street, Athens, Texas
- Scope location
- Athens, TX
Questions about this RFQ
How do I respond to this RFQ from Athens Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 20, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 104 Hawn Street, Athens, Texas. For questions, contact Josey Vaughan.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Athens Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Josey Vaughan at (903) 677-6900. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Design Consultant, Project Personnel. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Scope of Work, Anticipated Budget, Project Schedule, Design Consultant Resumes, Project Team Resumes, Costing Methodology, 3 Similar Project Examples, Product Submittal Data, Financial Capacity Evidence, Safety Record, Insurance Certificates, Felony Conviction Notice. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and technical competence (20 points), References and experience on similar projects (20 points), Proposed team and qualifications (20 points), Quality and durability of products (15 points)..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Athens Independent School District?
All active and historical solicitations from Athens Independent School District are tracked and searchable. As a school agency, Athens Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A - Felony Conviction Notice, Appendix B - Evaluation Form, Appendix C - Fee Proposal. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Athens Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Athens, TX. Review the full solicitation for detailed scope requirements.