Athens-Clarke County RFP for 2026 Juneteenth Event Coordinator
Athens-Clarke County unified governmentCounty · Athens, GA- Due
- Mar 23, 2026
- Deadline passed
- Posted
- Feb 23, 2026
- Primary contact
- Annesia Crew
- (706) 613-3015
The 30-second brief
The Unified Government of Athens-Clarke County (ACCGov) is soliciting proposals from experienced vendors to serve as the Event Coordinator for the 2026 Juneteenth Celebration. The selected contractor will manage all aspects of the free public event, including vendor coordination, entertainment booking, marketing and promotional efforts, logistics planning, and overall execution in collaboration with ACCGov. The event, scheduled for June 19, 2026, typically includes educational programming, live performances, youth activities, food vendors, and a flag-raising ceremony. Proposals must demonstrate cultural responsiveness and large-scale public event expertise. Submissions are due by March 23, 2026, at 375 Satula Ave, Athens, GA.
Vendor coordination, Entertainment booking, Marketing and promotional efforts, Logistics planning, Event execution
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Summary
The Unified Government of Athens-Clarke County (ACCGov) is soliciting proposals from experienced vendors to serve as the Event Coordinator for the 2026 Juneteenth Celebration.
The selected contractor will manage all aspects of the free public event, including vendor coordination, entertainment booking, marketing and promotional efforts, logistics planning, and overall execution in collaboration with ACCGov. The event, scheduled for June 19, 2026, typically includes educational programming, live performances, youth activities, food vendors, and a flag-raising ceremony. Proposals must demonstrate cultural responsiveness and large-scale public event expertise. Submissions are due by March 23, 2026, at 375 Satula Ave, Athens, GA.
REQUIRED DELIVERABLES
5- Vendor coordination
- Entertainment booking
- Marketing and promotional efforts
- Logistics planning
- Event execution
- Submit to
- 375 Satula Ave, Athens, GA, 30601
- Scope location
- Athens, GA
- Reported agency
- Unified Government of Athens-Clarke County, GA
Questions about this RFP
How do I respond to this RFP from Athens-Clarke County unified government?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 375 Satula Ave, Athens, GA, 30601. For questions, contact Annesia Crew.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Athens-Clarke County unified government in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Annesia Crew at (706) 613-3015. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Vendor coordination, Entertainment booking, Marketing and promotional efforts, Logistics planning, Event execution. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Athens-Clarke County unified government?
All active and historical solicitations from Athens-Clarke County unified government are tracked and searchable. As a county agency, Athens-Clarke County unified government regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Athens-Clarke County unified government for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Athens, GA. Review the full solicitation for detailed scope requirements.