Arkansas State University - Elevator Oil Remediation Program - RFP #27-09 (2026)
Arkansas State UniversityHigher Ed · Jonesboro, AR- Due
- Oct 30, 2026
- 3 days left
- Posted
- Sep 28, 2026
- Contract term
- 5 years
- Primary contact
- Lisa Glasco
- (870) 972-2028
The 30-second brief
Arkansas State University seeks a qualified provider to furnish a complete, turnkey continuous monitoring and remediation program for 37 hydraulic elevators located on the main campus in Jonesboro, Arkansas. The combined system volume is approximately 5,180 gallons of ISO VG 32-46 anti-wear hydraulic fluid. The selected solution must deliver real-time visibility, automated alerting via SMS/email, online varnish removal, and restoration of additive packages to new-oil levels with zero elevator downtime and no oil changes. The program includes supplying permanent online fluid-condition sensor packages, IIoT gateways, and cell connectivity to a cloud platform. Proposals are due by October 30, 2026, at 11:00 A.M. CST. The initial contract term is 5 years with two 1-year renewal options.
Supply 37 online fluid-condition sensor packages and IIoT gateways, Continuous monitoring 24/7/365, Automated SMS/email alerts, On-line varnish mitigation, Solubility additive, Lubricant re-additization and re-fortification, Periodic oil evaluation for ISO Cleanliness and Viscosity
Vendor's overall proposal content, Vendor's experience, Vendor's performance of Similar Engagements, Recommendations and/or references from third parties, Cost of Services
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Summary
Arkansas State University seeks a qualified provider to furnish a complete, turnkey continuous monitoring and remediation program for 37 hydraulic elevators located on the main campus in Jonesboro, Arkansas.
The combined system volume is approximately 5,180 gallons of ISO VG 32-46 anti-wear hydraulic fluid. The selected solution must deliver real-time visibility, automated alerting via SMS/email, online varnish removal, and restoration of additive packages to new-oil levels with zero elevator downtime and no oil changes. The program includes supplying permanent online fluid-condition sensor packages, IIoT gateways, and cell connectivity to a cloud platform. Proposals are due by October 30, 2026, at 11:00 A.M. CST. The initial contract term is 5 years with two 1-year renewal options.
EVALUATION CRITERIA
5- Vendor's overall proposal content
- Vendor's experience
- Vendor's performance of Similar Engagements
- Recommendations and/or references from third parties
- Cost of Services
REQUIRED DELIVERABLES
7- Supply 37 online fluid-condition sensor packages and IIoT gateways
- Continuous monitoring 24/7/365
- Automated SMS/email alerts
- On-line varnish mitigation
- Solubility additive
- Lubricant re-additization and re-fortification
- Periodic oil evaluation for ISO Cleanliness and Viscosity
REQUIRED ATTACHMENTS
9- Proposal Signature Page
- Information for Evaluation
- Experience and performance
- Vendor's performance of Similar Engagements
- Recommendations and/or references from third parties
- Official Solicitation Price Sheet
- Combined Certifications Form
- Copy of Prospective Contractor's Equal Opportunity Policy
- Signed addenda
REQUIRED STAFFING
additional services, overtime additional services
- Submit to
- Arkansas State University, Procurement Services, PO Box 1860, State University, AR 72467-1860 or 2713-A Pawnee Street, State University, AR 72467
- Duration
- 84 months
- Scope location
- Jonesboro, AR
- Projected sq ft
- 5,180 sq ft
Questions about this RFP
How do I respond to this RFP from Arkansas State University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Arkansas State University, Procurement Services, PO Box 1860, State University, AR 72467-1860 or 2713-A Pawnee Street, State University, AR 72467. For questions, contact Lisa Glasco.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Arkansas State University in AR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lisa Glasco at (870) 972-2028. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: additional services, overtime additional services. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Supply 37 online fluid-condition sensor packages and IIoT gateways, Continuous monitoring 24/7/365, Automated SMS/email alerts, On-line varnish mitigation, Solubility additive, Lubricant re-additization and re-fortification, Periodic oil evaluation for ISO Cleanliness and Viscosity. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Vendor's overall proposal content, Vendor's experience, Vendor's performance of Similar Engagements, Recommendations and/or references from third parties, Cost of Services" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Arkansas State University?
All active and historical solicitations from Arkansas State University are tracked and searchable. As a higher ed agency, Arkansas State University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Signature Page, Information for Evaluation, Experience and performance, Vendor's performance of Similar Engagements, Recommendations and/or references from third parties, Official Solicitatio. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Arkansas State University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Jonesboro, AR. The total projected area is 5180 sq ft. Review the full solicitation for detailed scope requirements.