Arkadelphia Public Schools Custodial Services RFP 2025
Arkadelphia School DistrictSchool · Arkadelphia, AR- Due
- May 12, 2025
- Deadline passed
- Posted
- Apr 25, 2025
- Contract term
- 3 years
- Primary contact
- Jimmy King
- (870) 246-5564 ext 1203
The 30-second brief
The Arkadelphia School District is seeking proposals for custodial services at its campuses. The contract will be for an initial three-year period with options for renewal. Services will include cleaning of specified areas within school buildings.
Cover letter, Organizational chart, Resumes of key personnel, Staffing plan, Benefit & incentive plans, Experience description, References, Additional information, Bidder's affidavit, Proof of insurance, Service proposal summary pricing
Pricing, level of service, customer service, reputation, motivated employees, retention
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Summary
The Arkadelphia School District is seeking proposals for custodial services at its campuses. The contract will be for an initial three-year period with options for renewal. Services will include cleaning of specified areas within school buildings.
EVALUATION CRITERIA
6- Pricing
- Level of service
- Customer service
- Reputation
- Motivated employees
- Retention
REQUIRED DELIVERABLES
11- Cover letter
- Organizational chart
- Resumes of key personnel
- Staffing plan
- Benefit & incentive plans
- Experience description
- References
- Additional information
- Bidder's affidavit
- Proof of insurance
- Service proposal summary pricing
REQUIRED ATTACHMENTS
6- Appendix A (Bidder's Affidavit)
- Appendix B (Building List)
- Appendix C (Performance Standards)
- Appendix D (Cleaning & Frequency Details)
- Appendix E (Staffing Levels)
- Appendix F (District Wide Custodial Proposal)
REQUIRED STAFFING
3- Submit to
- PO Box 10, Arkadelphia, AR 71923
- Duration
- 60 months
- Scope location
- Arkadelphia, AR
- Projected sq ft
- 385,931 sq ft
- Reported agency
- Arkadelphia Public Schools
Questions about this RFP
How do I respond to this RFP from Arkadelphia School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 12, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: PO Box 10, Arkadelphia, AR 71923. For questions, contact Jimmy King.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Arkadelphia School District in AR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jimmy King at (870) 246-5564 ext 1203. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: General Cleaner, Supervisor, Other. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Cover letter, Organizational chart, Resumes of key personnel, Staffing plan, Benefit & incentive plans, Experience description, References, Additional information, Bidder's affidavit, Proof of insurance, Service proposal summary pricing. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Pricing, level of service, customer service, reputation, motivated employees, retention" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Arkadelphia School District?
All active and historical solicitations from Arkadelphia School District are tracked and searchable. As a school agency, Arkadelphia School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A (Bidder's Affidavit), Appendix B (Building List), Appendix C (Performance Standards), Appendix D (Cleaning & Frequency Details), Appendix E (Staffing Levels), Appendix F (District Wide Cust. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Arkadelphia School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Arkadelphia, AR. The total projected area is 385931 sq ft. Review the full solicitation for detailed scope requirements.