Alhambra Unified School District CalSHAPE Phase 2 HVAC and Controls Upgrades RFP 2025
Alhambra UnifiedSchool · Alhambra, CA- Due
- Aug 17, 2026
- Deadline passed
- Posted
- Sep 19, 2025
- Primary contact
- Keith Matsuo
- (626) 943-6600
The 30-second brief
Alhambra Unified School District (AUSD) is soliciting proposals for HVAC unit replacements and EMS controls upgrades at six school sites: Baldwin Elementary, Ramona Elementary, Ynez Elementary, Alhambra High, Mark Keppel High, and San Gabriel High. The project, funded by the CEC CalSHAPE Phase 2 grant, involves the replacement of 51 HVAC units (301 total tons) and the upgrade of EMS controls for 221 existing units (1,022 total tons). Scope includes mechanical demolition, installation of new heat-pump units, Carrier iVu control panels, ZSPro thermostats with CO2 sensing/PIR motion detection, air balancing, Title 24 acceptance testing, and comprehensive commissioning. All work must be completed on non-school days or outside school hours, with a strict requirement for operable air conditioning in all spaces by August 17, 2026. Contractors are responsible for securing permits, providing weekly progress reports, and attending construction meetings.
Detailed Schedule of Values, Submittal Listing, Critical Path Baseline Schedule, HVAC equipment and controls submittals, Weekly progress reports, Progress photos, O&M Manuals, Warranty forms, Commissioning Report
Compliance with AUSD contract documents, ability to meet the August 17 2026 deadline, technical approach to phasing and lead times
Hear what Alhambra Unified plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
Alhambra Unified School District (AUSD) is soliciting proposals for HVAC unit replacements and EMS controls upgrades at six school sites: Baldwin Elementary, Ramona Elementary, Ynez Elementary, Alhambra High, Mark Keppel High, and San Gabriel High.
The project, funded by the CEC CalSHAPE Phase 2 grant, involves the replacement of 51 HVAC units (301 total tons) and the upgrade of EMS controls for 221 existing units (1,022 total tons). Scope includes mechanical demolition, installation of new heat-pump units, Carrier iVu control panels, ZSPro thermostats with CO2 sensing/PIR motion detection, air balancing, Title 24 acceptance testing, and comprehensive commissioning. All work must be completed on non-school days or outside school hours, with a strict requirement for operable air conditioning in all spaces by August 17, 2026. Contractors are responsible for securing permits, providing weekly progress reports, and attending construction meetings.
EVALUATION CRITERIA
3- Compliance with AUSD contract documents
- Ability to meet the August 17 2026 deadline
- Technical approach to phasing and lead times
REQUIRED DELIVERABLES
9- Detailed Schedule of Values
- Submittal Listing
- Critical Path Baseline Schedule
- HVAC equipment and controls submittals
- Weekly progress reports
- Progress photos
- O&M Manuals
- Warranty forms
- Commissioning Report
REQUIRED ATTACHMENTS
4- Attachments C through H (Site-specific Drawings and Specs)
- Attachment J (Academic Calendars)
- Commissioning Plan
- Commissioning Specifications
- Scope location
- Alhambra, CA
- Reported agency
- Alhambra Unified School District
Questions about this RFP
How do I respond to this RFP from Alhambra Unified?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Keith Matsuo.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Alhambra Unified in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Keith Matsuo at (626) 943-6600. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Detailed Schedule of Values, Submittal Listing, Critical Path Baseline Schedule, HVAC equipment and controls submittals, Weekly progress reports, Progress photos, O&M Manuals, Warranty forms, Commissioning Report. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance with AUSD contract documents, ability to meet the August 17 2026 deadline, technical approach to phasing and lead times" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Alhambra Unified?
All active and historical solicitations from Alhambra Unified are tracked and searchable. As a school agency, Alhambra Unified regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachments C through H (Site-specific Drawings and Specs), Attachment J (Academic Calendars), Commissioning Plan, Commissioning Specifications. Review the full document from Alhambra Unified for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Alhambra, CA. Review the full solicitation for detailed scope requirements.