Alachua County, Florida - Phifer Flatwoods Preserve Hunting Services Agreement - RFP 27-244-MM (2026)
Alachua County Board of County CommissionersCounty · FL- Due
- Jul 8, 2026
- Deadline passed
- Posted
- Jun 3, 2026
- Contract term
- 5 years
- Primary contact
- Ryan Kennelly
- (352) 727-0432
The 30-second brief
Alachua County is seeking proposals from qualified hunters for the Phifer Flatwoods Preserve (Lochloosa Creek Tract) Hunting Services Agreement, RFP 27-244-MM. The selected hunter will provide caretaking, site maintenance, security services, fencing, and feral hog control in exchange for limited archery hunting opportunities on a 132-acre hunted area of the 903.5-acre property located along CR 2082 in Gainesville, FL. The contract term is five years, from October 1, 2027, through September 30, 2031. Proposals are due by July 8, 2026, at 2:00 PM. A mandatory pre-bid meeting was held on June 11, 2026, and questions were due by June 28, 2026. Evaluation criteria include experience and ability of hunters, ability to meet caretaking schedule and requirements, value-added services, location consideration, and hunters proximity to the site.
Experience and Ability of Hunters (30%), Hunters Ability to Meet Caretaking Services Schedule and Requirements (30%), Value-Added Services (10%), Location Consideration (10%), Hunters Proximity to Site (10%), Volume of Previous Hunting Opportunity (10%)
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Summary
Alachua County is seeking proposals from qualified hunters for the Phifer Flatwoods Preserve (Lochloosa Creek Tract) Hunting Services Agreement, RFP 27-244-MM. The selected hunter will provide caretaking, site maintenance, security services, fencing, and feral hog control in exchange for limited archery hunting opportunities on a 132-acre hunted area of the 903.5-acre property located along CR 2082 in Gainesville, FL. The contract term is five years, from October 1, 2027, through September 30, 2031.
Proposals are due by July 8, 2026, at 2:00 PM. A mandatory pre-bid meeting was held on June 11, 2026, and questions were due by June 28, 2026. Evaluation criteria include experience and ability of hunters, ability to meet caretaking schedule and requirements, value-added services, location consideration, and hunters proximity to the site.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
7- Lead Hunter Questionnaire
- Lead Hunter Reference Check Form
- 2nd Hunter Questionnaire
- 2nd Hunter Reference Check Form
- Certificate of Insurance
- Minor Waiver and Release
- Adult Waiver and Release
- Submit to
- https://secure.procurenow.com/portal/alachuacounty
- Scope location
- Gainesville, FL
- Reported agency
- Alachua County
Questions about this RFP
How do I respond to this RFP from Alachua County Board of County Commissioners?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 8, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://secure.procurenow.com/portal/alachuacounty. For questions, contact Ryan Kennelly.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Alachua County Board of County Commissioners in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ryan Kennelly at (352) 727-0432. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and Ability of Hunters (30%), Hunters Ability to Meet Caretaking Services Schedule and Requirements (30%), Value-Added Services (10%), Location Consideration (10%), Hunters Proximity to Sit..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Alachua County Board of County Commissioners?
All active and historical solicitations from Alachua County Board of County Commissioners are tracked and searchable. As a county agency, Alachua County Board of County Commissioners regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Lead Hunter Questionnaire, Lead Hunter Reference Check Form, 2nd Hunter Questionnaire, 2nd Hunter Reference Check Form, Certificate of Insurance, Minor Waiver and Release, Adult Waiver and Release. Review the full document from Alachua County Board of County Commissioners for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gainesville, FL. Review the full solicitation for detailed scope requirements.