Alachua County, Florida - Annual Fire Protection Repairs, Maintenance, and New Installations JOC - RFP 27-213 MB (2026)
Alachua County Board of County CommissionersCounty · FL- Due
- Jul 22, 2026
- Deadline passed
- Posted
- Jun 17, 2026
- Contract term
- 1 year
- Primary contact
- Patrick Thomas
- (352) 374-5286
The 30-second brief
The Alachua County Facilities Management Department seeks qualified, licensed, and experienced contractors to provide fire protection repairs, maintenance, and new installations under a Job Order Contract (JOC) across County-owned facilities in Alachua County, Florida. The scope includes troubleshooting, diagnostics, repair or replacement of system components, system modifications or upgrades, and installation of new fire protection systems. Work involves water-based fire protection systems, clean agent suppression systems, kitchen hood suppression systems, portable fire extinguishers, fire alarm systems, and backflow prevention assemblies. The contract term is one year with options to renew for two additional two-year periods. Responses are due by July 22, 2026.
Ability and Competency of the Proposer (50 points), Project Manager and Project Team's Competency and Qualifications (30 points), Project Understanding and Approach (50 points), Ability to Meet Project Schedule and Budget Requirements (35 points), Proposal Organization (10 points), Volume of Previous Work (5 points), Location (10 points), Small Business Enterprise Participation (10 points)
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Summary
The Alachua County Facilities Management Department seeks qualified, licensed, and experienced contractors to provide fire protection repairs, maintenance, and new installations under a Job Order Contract (JOC) across County-owned facilities in Alachua County, Florida.
The scope includes troubleshooting, diagnostics, repair or replacement of system components, system modifications or upgrades, and installation of new fire protection systems. Work involves water-based fire protection systems, clean agent suppression systems, kitchen hood suppression systems, portable fire extinguishers, fire alarm systems, and backflow prevention assemblies. The contract term is one year with options to renew for two additional two-year periods. Responses are due by July 22, 2026.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
12- Corporate Resolution
- State compliance documents
- Licensing and qualifications
- Taxpayer Identification Form W-9
- Small Business Enterprise Certificate
- Drug Free Workplace certification
- Vendor Eligibility confirmation
- NON-SBE Subcontractors list
- Responsible Agent Designation
- Conflict of Interest certification
- Request for Proposal Submittal Documentation
- Acknowledgement of Requirements
REQUIRED STAFFING
Technician, Helper / Apprentice
- Submit to
- https://secure.procurenow.com/portal/alachuacounty
- Duration
- 12 months
- Scope location
- Gainesville, FL
- Reported agency
- Alachua County
Questions about this RFP
How do I respond to this RFP from Alachua County Board of County Commissioners?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 22, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://secure.procurenow.com/portal/alachuacounty. For questions, contact Patrick Thomas.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Alachua County Board of County Commissioners in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Patrick Thomas at (352) 374-5286. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Technician, Helper / Apprentice. Proposers should demonstrate relevant qualifications and experience for each required role.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Ability and Competency of the Proposer (50 points), Project Manager and Project Team's Competency and Qualifications (30 points), Project Understanding and Approach (50 points), Ability to Meet Projec..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Alachua County Board of County Commissioners?
All active and historical solicitations from Alachua County Board of County Commissioners are tracked and searchable. As a county agency, Alachua County Board of County Commissioners regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Corporate Resolution, State compliance documents, Licensing and qualifications, Taxpayer Identification Form W-9, Small Business Enterprise Certificate, Drug Free Workplace certification, Vendor Eligi. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Alachua County Board of County Commissioners for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gainesville, FL. Review the full solicitation for detailed scope requirements.