York County - Facilities Assessment Mechanical, Electrical, and Plumbing - 3018 (2025)
York CountyCounty · York, SC- Due
- Nov 12, 2025
- Deadline passed
- Posted
- Oct 8, 2025
- Primary contact
- Bryant Cook
- (803) 684-8520
The 30-second brief
York County seeks proposals from qualified firms to conduct a Mechanical, Electrical, and Plumbing (MEP) Facility Condition Assessment for 16 facilities totaling approximately 660,522 square feet, supporting the development of a long-term Facilities Capital Improvement Program (CIP). The scope covers HVAC (packaged units, air handlers, chillers, boilers, pumps, cooling towers, controls), plumbing (interior/exterior, fixtures, supply/waste systems, valves), electrical power distribution (panelboards, switchboards, transformers, generators), fire protection systems, and ADA accessibility related to MEP. Services include reviewing existing documentation, conducting on-site assessments against current building codes and safety regulations, identifying major equipment and collecting asset data, reporting specific deficiencies with narrative and photographs, estimating remaining useful life, and providing repair/replacement cost estimates exceeding $25,000 for a 10-year horizon. Deliverables comprise a structured Excel database following Uniformat standards compatible with Hiperweb, Cityworks, or GIS without ongoing licensing fees. The submission deadline is November 12, 2025 at 3:00 p.m. EST. A voluntary pre-solicitation site visit is scheduled for October 29, 2025, and questions are due by November 5, 2025. Requirements include SC business licensure, specific general liability and auto liability insurance of at least $1 Million per occurrence, workers' compensation, A.M. Best rating of A- or better, and DBE involvement encouragement. Evaluation criteria comprise Project Approach (30%), Qualifications of Firm (30%), Project Team (25%), and Cost Proposal (15%).
Project Approach 30%, Qualifications of Firm 30%, Project Team 25%, Cost Proposal 15%
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Summary
York County seeks proposals from qualified firms to conduct a Mechanical, Electrical, and Plumbing (MEP) Facility Condition Assessment for 16 facilities totaling approximately 660,522 square feet, supporting the development of a long-term Facilities Capital Improvement Program (CIP).
The scope covers HVAC (packaged units, air handlers, chillers, boilers, pumps, cooling towers, controls), plumbing (interior/exterior, fixtures, supply/waste systems, valves), electrical power distribution (panelboards, switchboards, transformers, generators), fire protection systems, and ADA accessibility related to MEP. Services include reviewing existing documentation, conducting on-site assessments against current building codes and safety regulations, identifying major equipment and collecting asset data, reporting specific deficiencies with narrative and photographs, estimating remaining useful life, and providing repair/replacement cost estimates exceeding $25,000 for a 10-year horizon. Deliverables comprise a structured Excel database following Uniformat standards compatible with Hiperweb, Cityworks, or GIS without ongoing licensing fees. The submission deadline is November 12, 2025 at 3:00 p.m. EST. A voluntary pre-solicitation site visit is scheduled for October 29, 2025, and questions are due by November 5, 2025. Requirements include SC business licensure, specific general liability and auto liability insurance of at least $1 Million per occurrence, workers' compensation, A.M. Best rating of A- or better, and DBE involvement encouragement. Evaluation criteria comprise Project Approach (30%), Qualifications of Firm (30%), Project Team (25%), and Cost Proposal (15%).
EVALUATION CRITERIA
4- Project Approach 30%
- Qualifications of Firm 30%
- Project Team 25%
- Cost Proposal 15%
REQUIRED ATTACHMENTS
3- COST PROPOSAL FORM
- Signature Page
- W-9
- Submit to
- https://www.yorkcountygov.com/217/Procurement
- Scope location
- York, SC
- Projected sq ft
- 660,522 sq ft
Questions about this RFP
How do I respond to this RFP from York County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 12, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.yorkcountygov.com/217/Procurement. For questions, contact Bryant Cook.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including York County in SC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Bryant Cook at (803) 684-8520. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Approach 30%, Qualifications of Firm 30%, Project Team 25%, Cost Proposal 15%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from York County?
All active and historical solicitations from York County are tracked and searchable. As a county agency, York County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: COST PROPOSAL FORM, Signature Page, W-9. Review the full document from York County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: York, SC. The total projected area is 660522 sq ft. Review the full solicitation for detailed scope requirements.