WV Higher Education Policy Commission Workers Compensation Program RFP 2026
West Virginia Council for Community and Technical College Education | State of West VirginiaState · Charleston, WV- Due
- May 13, 2026
- Deadline passed
- Posted
- Apr 21, 2026
- Contract term
- 4 years
- Primary contact
- Kelley Smith
The 30-second brief
The West Virginia Higher Education Policy Commission and West Virginia Community & Technical College System Council are seeking proposals from qualified insurance companies to design and implement a comprehensive Workers Compensation Program for state higher education employees. The program aims to improve services and reduce costs.
Program design, Implementation assistance, Insurance and underwriting, Claims administration, Claims and risk management, Loss control, Provider networks, Return-to-work programs.
Part One: Credentials, qualifications, examples of current programs, insurance and underwriting expertise, claims administration expertise, claims and risk management expertise, financial resources and stability. Part Two: Quality and scope of proposed plan, cost.
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Summary
The West Virginia Higher Education Policy Commission and West Virginia Community & Technical College System Council are seeking proposals from qualified insurance companies to design and implement a comprehensive Workers Compensation Program for state higher education employees.
The program aims to improve services and reduce costs.
EVALUATION CRITERIA
7- Part One: Credentials
- Qualifications
- Examples of current programs
- Insurance and underwriting expertise
- Claims administration expertise
- Claims and risk management expertise
- Financial resources and stability
Part Two: Quality and scope of proposed plan, cost.
REQUIRED DELIVERABLES
8- Program design
- Implementation assistance
- Insurance and underwriting
- Claims administration
- Claims and risk management
- Loss control
- Provider networks
- Return-to-work programs
REQUIRED ATTACHMENTS
24- Exhibit B Title Page
- Addendum Acknowledgement
- Signature
- Title
- Company Name
- Address
- Telephone Number
- Email Address
- Table of Contents
- Firm's incorporation details
- Principal officers
- Board of directors
- Employee count
- Office locations
- Annual reports
- Merger/acquisition/litigation information
- Firm's qualifications
- Approach and methodologies
- Client confidentiality examples
- Third-party administrator list (if applicable)
- Claims and risk management firm list (if applicable)
- Assigned individuals' names/titles/vitas
- Sample service agreement
- Three references
Part Two: Program designs and cost quotations for Fully Insured and Per Claim Deductible Option.
- Submit to
- [email protected]
- Scope location
- West Virginia
- Reported agency
- WEST VIRGINIA HIGHER EDUCATION POLICY COMMISSION / WEST VIRGINIA COMMUNITY & TECHNICAL COLLEGE SYSTEM COUNCIL
Questions about this RFP
How do I respond to this RFP from West Virginia Council for Community and Technical College Education | State of West Virginia?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Kelley Smith.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including West Virginia Council for Community and Technical College Education | State of West Virginia in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kelley Smith. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Program design, Implementation assistance, Insurance and underwriting, Claims administration, Claims and risk management, Loss control, Provider networks, Return-to-work programs.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Part One: Credentials, qualifications, examples of current programs, insurance and underwriting expertise, claims administration expertise, claims and risk management expertise, financial resources an..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from West Virginia Council for Community and Technical College Education | State of West Virginia?
All active and historical solicitations from West Virginia Council for Community and Technical College Education | State of West Virginia are tracked and searchable. As a state agency, West Virginia Council for Community and Technical College Education | State of West Virginia regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit B Title Page, Addendum Acknowledgement, Signature, Title, Company Name, Address, Telephone Number, Email Address, Table of Contents, Firm's incorporation details, principal officers, board of. Review the full document from West Virginia Council for Community and Technical College Education | State of West Virginia for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: West Virginia. Review the full solicitation for detailed scope requirements.