Williamson County Schools - District Vehicles & Motorized Equipment - RFB #1420 2026
Williamson County School DistrictSchool · Franklin, TN- Due
- Sep 29, 2026
- Deadline passed
- Posted
- Sep 1, 2026
- Contract term
- 1 year
- Primary contact
- Amanda Waycaster
- (615) 472-4010
The 30-second brief
Williamson County Schools is seeking sealed bids from qualified dealers to purchase various new 2026 or newer district vehicles and motorized equipment, including box trucks, an insulated bucket truck, a dump truck, high-roof and medium-roof cargo vans, extended/double cab pickups, 3/4-ton 4x4 pickups, a 3/4-ton pickup with hydraulic liftgate, a utility service truck, and utility/work trucks. The procurement aims to supply the district's Maintenance, IT, and Food Service departments located in Franklin, Tennessee. Bids must be submitted to the WCS Central Office by Tuesday, September 29, 2026, at 2:30 p.m. Required submissions include a completed bid form, bid sheets (items 1-10), supporting vehicle specifications, and signed certifications of compliance with the Iran Divestment Act and Non-Boycott of Israel. Liquidated damages of $250 per calendar day apply for late deliveries past the 180-day delivery requirement.
2 box trucks, 1 bucket truck, 1 dump truck, 2 high-roof cargo vans, 2 medium-roof cargo vans, 2 to 3 extended or double cab pickup trucks, 1 three-quarter ton 4x4 pickup truck, 1 three-quarter ton pickup with hydraulic liftgate, 1 utility service truck, 2 utility work trucks
Price, delivery schedules, experience, compliance with specifications
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Summary
Williamson County Schools is seeking sealed bids from qualified dealers to purchase various new 2026 or newer district vehicles and motorized equipment, including box trucks, an insulated bucket truck, a dump truck, high-roof and medium-roof cargo vans, extended/double cab pickups, 3/4-ton 4x4 pickups, a 3/4-ton pickup with hydraulic liftgate, a utility service truck, and utility/work trucks.
The procurement aims to supply the district's Maintenance, IT, and Food Service departments located in Franklin, Tennessee. Bids must be submitted to the WCS Central Office by Tuesday, September 29, 2026, at 2:30 p.m. Required submissions include a completed bid form, bid sheets (items 1-10), supporting vehicle specifications, and signed certifications of compliance with the Iran Divestment Act and Non-Boycott of Israel. Liquidated damages of $250 per calendar day apply for late deliveries past the 180-day delivery requirement.
EVALUATION CRITERIA
4- Price
- Delivery schedules
- Experience
- Compliance with specifications
REQUIRED DELIVERABLES
10- 2 box trucks
- 1 bucket truck
- 1 dump truck
- 2 high-roof cargo vans
- 2 medium-roof cargo vans
- 2 to 3 extended or double cab pickup trucks
- 1 three-quarter ton 4x4 pickup truck
- 1 three-quarter ton pickup with hydraulic liftgate
- 1 utility service truck
- 2 utility work trucks
REQUIRED ATTACHMENTS
4- Certification of Compliance with the Iran Divestment Act (TCA 12-12-101)
- Certification of Non-Boycott of Israel (TCA 12-4-119)
- Completed Bid Form
- Specifications or bid specs
- Submit to
- WCS, Central Office, 1320 West Main Street, Suite 202, Franklin, TN 37064
- Scope location
- Franklin, TN
- Reported agency
- Williamson County Schools
Questions about this BID
How do I respond to this Bid from Williamson County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: WCS, Central Office, 1320 West Main Street, Suite 202, Franklin, TN 37064. For questions, contact Amanda Waycaster.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Williamson County School District in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Amanda Waycaster at (615) 472-4010. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 2 box trucks, 1 bucket truck, 1 dump truck, 2 high-roof cargo vans, 2 medium-roof cargo vans, 2 to 3 extended or double cab pickup trucks, 1 three-quarter ton 4x4 pickup truck, 1 three-quarter ton pickup with hydraulic liftgate, 1 utility service truck, 2 utility work trucks. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, delivery schedules, experience, compliance with specifications" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Williamson County School District?
All active and historical solicitations from Williamson County School District are tracked and searchable. As a school agency, Williamson County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certification of Compliance with the Iran Divestment Act (TCA 12-12-101), Certification of Non-Boycott of Israel (TCA 12-4-119), Completed Bid Form, Specifications or bid specs. Review the full document from Williamson County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Franklin, TN. Review the full solicitation for detailed scope requirements.