William Rainey Harper College - Insurance Brokerage Services - Q01219 (2026)
William Rainey Harper CollegeHigher Ed · Palatine, IL- Due
- Feb 11, 2026
- Deadline passed
- Posted
- Jan 14, 2026
- Contract term
- 3 years
- Primary contact
- Nathan Chung
The 30-second brief
William Rainey Harper College is seeking proposals from qualified firms for professional insurance broker services for its comprehensive insurance benefit program covering approximately 750 benefit-eligible employees across 4 union and 3 non-union groups. The scope includes medical, dental, vision, life, accidental death/disability, long-term disability, short-term disability, enrollment assistance, identity protection, home/auto discounts, pet insurance, flexible spending accounts, health savings accounts, employee assistance program, and Section 125 plan document maintenance. Proposals are due by February 11, 2026, at 2:00 p.m. Central Time, via Dropbox. A non-mandatory pre-proposal meeting is scheduled for January 21, 2026. The contract has an initial term of 3 years with up to 2 additional one-year renewal options, and includes a 5% Business Enterprise Program (BEP) aspirational participation goal.
Compliance with Request for Proposals [Mandatory], Quality of Response (understanding of work, plan/proposals completeness, creativity of methodology), Services to be Provided, Schedule, Proposals of the Consultant (experience, personnel, statement of work), Costs (Price)
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Summary
William Rainey Harper College is seeking proposals from qualified firms for professional insurance broker services for its comprehensive insurance benefit program covering approximately 750 benefit-eligible employees across 4 union and 3 non-union groups.
The scope includes medical, dental, vision, life, accidental death/disability, long-term disability, short-term disability, enrollment assistance, identity protection, home/auto discounts, pet insurance, flexible spending accounts, health savings accounts, employee assistance program, and Section 125 plan document maintenance. Proposals are due by February 11, 2026, at 2:00 p.m. Central Time, via Dropbox. A non-mandatory pre-proposal meeting is scheduled for January 21, 2026. The contract has an initial term of 3 years with up to 2 additional one-year renewal options, and includes a 5% Business Enterprise Program (BEP) aspirational participation goal.
EVALUATION CRITERIA
Compliance with Request for Proposals [Mandatory], Quality of Response (understanding of work, plan/proposals completeness, creativity of methodology), Services to be Provided, Schedule, Proposals of the Consultant (experience, personnel, statement of work), Costs (Price)
REQUIRED ATTACHMENTS
8- Pricing Proposal Form
- References
- Business Organization form
- Certification of Compliance
- Tax Compliance Affidavit
- Anti-Collision Affidavit and Consultant's Certification
- Conflict of Interest Form
- BEP Utilization Plan and Letter of Intent
- Submit to
- https://www.dropbox.com/scl/fo/a8nsryquoe8liuz1y8m2b/AN5xSVtliq_xqF_Dlvks90M?rlkey=rb4u3m3yngcx4rjjjmdorvsl4&st=4jdf3cmr&dl=0
- Duration
- 60 months
- Scope location
- Palatine, Illinois
Questions about this RFP
How do I respond to this RFP from William Rainey Harper College?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 11, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.dropbox.com/scl/fo/a8nsryquoe8liuz1y8m2b/AN5xSVtliq_xqF_Dlvks90M?rlkey=rb4u3m3yngcx4rjjjmdorvsl4&st=4jdf3cmr&dl=0. For questions, contact Nathan Chung.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including William Rainey Harper College in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nathan Chung. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance with Request for Proposals [Mandatory], Quality of Response (understanding of work, plan/proposals completeness, creativity of methodology), Services to be Provided, Schedule, Proposals of..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from William Rainey Harper College?
All active and historical solicitations from William Rainey Harper College are tracked and searchable. As a higher ed agency, William Rainey Harper College regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Pricing Proposal Form, References, Business Organization form, Certification of Compliance, Tax Compliance Affidavit, Anti-Collision Affidavit and Consultant's Certification, Conflict of Interest Form. Review the full document from William Rainey Harper College for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Palatine, Illinois. Review the full solicitation for detailed scope requirements.