Westbury Union Free School District - Technology Consulting Services - RFP #2026/27-01 (2026)
Westbury Union Free School DistrictSchool · Old Westbury, NY- Due
- Oct 2, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Robert Stein
- (516) 876-2351
The 30-second brief
The Westbury Union Free School District is seeking proposals for technology consulting services for the period July 1, 2027 through June 30, 2028, with an extendable contract period of up to a maximum of five years. Scope of work includes maintenance of the district website, expanding the use of social media, development of a district communicative app with the community, and supporting technology department initiatives. The district serves approximately 4,000 students across 6 schools. Proposals are due by 10:00 AM on October 2, 2026. Required insurance includes commercial general liability ($1,000,000 per occurrence / $2,000,000 aggregate with sexual misconduct coverage), statutory workers' compensation and N.Y.S. disability, professional errors and omissions ($2,000,000 per occurrence/aggregate), and excess insurance ($1,000,000). Evaluation is based 50% on professional qualifications, experience, capabilities, and references, and 50% on cost and fee.
Professional Qualifications / Experience / Capabilities / References (50%), Cost / Fee (50%), Completeness of submission, Oral presentations
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Summary
The Westbury Union Free School District is seeking proposals for technology consulting services for the period July 1, 2027 through June 30, 2028, with an extendable contract period of up to a maximum of five years.
Scope of work includes maintenance of the district website, expanding the use of social media, development of a district communicative app with the community, and supporting technology department initiatives. The district serves approximately 4,000 students across 6 schools. Proposals are due by 10:00 AM on October 2, 2026. Required insurance includes commercial general liability ($1,000,000 per occurrence / $2,000,000 aggregate with sexual misconduct coverage), statutory workers' compensation and N.Y.S. disability, professional errors and omissions ($2,000,000 per occurrence/aggregate), and excess insurance ($1,000,000). Evaluation is based 50% on professional qualifications, experience, capabilities, and references, and 50% on cost and fee.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
6- Vendor Information Acknowledgment Form
- References
- Vendor Disclosure
- Non-Collusive Certification
- Certification of Compliance with the Iran Divestment Act of 2012
- Cost Proposal Form
- Submit to
- 2 Hitchcock Lane, Old Westbury, NY 11568
- Duration
- 60 months
- Scope location
- Old Westbury, NY
Questions about this RFP
How do I respond to this RFP from Westbury Union Free School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 2, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 2 Hitchcock Lane, Old Westbury, NY 11568. For questions, contact Robert Stein.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Westbury Union Free School District in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Robert Stein at (516) 876-2351. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Professional Qualifications / Experience / Capabilities / References (50%), Cost / Fee (50%), Completeness of submission, Oral presentations" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Westbury Union Free School District?
All active and historical solicitations from Westbury Union Free School District are tracked and searchable. As a school agency, Westbury Union Free School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor Information Acknowledgment Form, References, Vendor Disclosure, Non-Collusive Certification, Certification of Compliance with the Iran Divestment Act of 2012, Cost Proposal Form. Review the full document from Westbury Union Free School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Old Westbury, NY. Review the full solicitation for detailed scope requirements.