West Virginia University - Milan Puskar Stadium West Tower - Audio Visual Systems RFP RFP202790000735 - 2026
West Virginia UniversityHigher Ed · Morgantown, WV- Due
- Oct 1, 2026
- Deadline passed
- Posted
- Sep 1, 2026
- Primary contact
- Kaison Ball
- (304) 293-5711
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Summary
West Virginia University is seeking proposals from qualified Audio-Visual (A/V) systems integrators for comprehensive design assist, procurement, installation, programming, testing, commissioning, training, and warranty services for the Mountaineer Field at Milan Puskar Stadium West Tower Project.
The work involves audio and visual equipment and systems integration at the stadium facility located in Morgantown, West Virginia. Submissions are due by October 1, 2026, at 12:00 pm EST, and responses must be submitted in PDF format via the solicitation website. A mandatory Microsoft Teams pre-proposal meeting is scheduled for September 9, 2026, at 10:00 am EST, and questions must be submitted by September 16, 2026, at 12:00 pm EST.
REQUIRED ATTACHMENTS
6- Exhibit B - Similar Project Experience.xlsx
- Exhibit C - AV Plans.pdf
- Exhibit D - AV Specifications.pdf
- Authorized Agent.pdf
- Purchasing Affidavit.pdf
- Insurance.pdf
- Submit to
- https://app01.jaggaer.com/apps/Router/ViewSourcingEvent?AuthToken=1%3AAES2%23CNMoGKfmo2uhMm9d1IRGt6f0uHMYBFADt2MBqIC%2F6
- Scope location
- Morgantown, WV
Questions about this RFP
How do I respond to this RFP from West Virginia University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 1, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://app01.jaggaer.com/apps/Router/ViewSourcingEvent?AuthToken=1%3AAES2%23CNMoGKfmo2uhMm9d1IRGt6f0uHMYBFADt2MBqIC%2F6. For questions, contact Kaison Ball.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including West Virginia University in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kaison Ball at (304) 293-5711. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from West Virginia University?
All active and historical solicitations from West Virginia University are tracked and searchable. As a higher ed agency, West Virginia University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit B - Similar Project Experience.xlsx, Exhibit C - AV Plans.pdf, Exhibit D - AV Specifications.pdf, Authorized Agent.pdf, Purchasing Affidavit.pdf, Insurance.pdf. Review the full document from West Virginia University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Morgantown, WV. Review the full solicitation for detailed scope requirements.
