West Virginia University - Cary Gym AHU and Condenser Replacement - RFP202790000739 (2026)
West Virginia UniversityHigher Ed · Morgantown, WV- Due
- Oct 22, 2026
- Deadline passed
- Posted
- Oct 1, 2026
- Duration
- 8 months
- Primary contact
- Kaison Ball
- (304) 293-5711
Hear what West Virginia University plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
West Virginia University is seeking qualified mechanical contractors to provide all labor, material, equipment, and services to remove existing indoor packaged HVAC units and condensers and replace them with owner-furnished replacement HVAC units within the WVU Cary Gym, located near the WVU Coliseum in Morgantown, West Virginia.
The project entails mechanical contracting, heating, ventilation, and air circulation systems. A non-mandatory pre-proposal meeting and site visit is scheduled for 10/12/2026 at 11:30 am EST at the WVU Cary Gym, with an intent to participate required one day prior. The deadline for questions is 10/15/2026 at 12:00 pm EST, and the submission deadline is 10/22/2026 at 12:00 pm EST. Substantial completion is required by 5/19/2027, with final completion by 5/28/2027, subject to liquidated damages of $500 per calendar day for substantial completion delay and $250 per calendar day for final completion delay.
REQUIRED ATTACHMENTS
4- State of WV & WVU Requirements
- Safety Evaluation
- State of WV Drug Free Affidavit
- Purchasing Affidavit
- Scope location
- Morgantown, WV
Questions about this RFP
How do I respond to this RFP from West Virginia University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 22, 2026. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Kaison Ball.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including West Virginia University in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kaison Ball at (304) 293-5711. Questions and answers are typically shared with all prospective bidders.
Show 4 more questions
Where can I find more RFPs from West Virginia University?
All active and historical solicitations from West Virginia University are tracked and searchable. As a higher ed agency, West Virginia University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 8 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: State of WV & WVU Requirements, Safety Evaluation, State of WV Drug Free Affidavit, Purchasing Affidavit. Review the full document from West Virginia University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Morgantown, WV. Review the full solicitation for detailed scope requirements.
