West Lafayette Redevelopment Commission AV Professional Services & Procurement RFSOQ 2026
City of West LafayetteCity · West Lafayette, IN- Due
- Aug 19, 2026
- Deadline passed
- Posted
- Jul 15, 2026
- Primary contact
- Annette Basham
The 30-second brief
The West Lafayette Redevelopment Commission is soliciting qualifications for AV consulting, design, and procurement for the Public Safety Center and Fire Station #3. Submissions are due August 19, 2026.
Product data sheets, Equipment schedules, Shop drawings, Signal flow diagrams, Rack elevations, Floor plans, Network diagrams, Control system layouts, User interface mockups, Procurement schedules, Record drawings, As-built documentation, Equipment inventory, Programming files, Uncompiled source code, System backups, Network addressing information, Training materials, Operations and maintenance manuals, Warranty documentation
Financial resources, Technical capabilities, Experience, References, Reputation, Available personnel, Ability to comply with laws, Timely performance, Ability to procure equipment
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Summary
The West Lafayette Redevelopment Commission is soliciting qualifications for AV consulting, design, and procurement for the Public Safety Center and Fire Station #3. Submissions are due August 19, 2026.
EVALUATION CRITERIA
9- Financial resources
- Technical capabilities
- Experience
- References
- Reputation
- Available personnel
- Ability to comply with laws
- Timely performance
- Ability to procure equipment
REQUIRED DELIVERABLES
20- Product data sheets
- Equipment schedules
- Shop drawings
- Signal flow diagrams
- Rack elevations
- Floor plans
- Network diagrams
- Control system layouts
- User interface mockups
- Procurement schedules
- Record drawings
- As-built documentation
- Equipment inventory
- Programming files
- Uncompiled source code
- System backups
- Network addressing information
- Training materials
- Operations and maintenance manuals
- Warranty documentation
REQUIRED ATTACHMENTS
9- Cover Letter
- Firm Qualifications and Experience
- Project Team
- Relevant Project Experience
- References
- Project Approach
- Insurance
- Acknowledgements
- Non-Collusion Affirmation
REQUIRED STAFFING
Project Manager, Key Personnel
- Submit to
- West Lafayette City Clerk’s Office, 222 N. Chauncey Avenue, West Lafayette, IN 47906
- Scope location
- West Lafayette, IN
- Reported agency
- West Lafayette Redevelopment Commission
Questions about this RFSOQ
How do I respond to this RFSOQ from City of West Lafayette?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 19, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: West Lafayette City Clerk’s Office, 222 N. Chauncey Avenue, West Lafayette, IN 47906. For questions, contact Annette Basham.
Can small businesses or minority-owned firms bid on this RFSOQ?
Most government agencies, including City of West Lafayette in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFSOQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Annette Basham. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Key Personnel. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Product data sheets, Equipment schedules, Shop drawings, Signal flow diagrams, Rack elevations, Floor plans, Network diagrams, Control system layouts, User interface mockups, Procurement schedules, Record drawings, As-built documentation, Equipment inventory, Programming files, Uncompiled source cod. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Financial resources, Technical capabilities, Experience, References, Reputation, Available personnel, Ability to comply with laws, Timely performance, Ability to procure equipment" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of West Lafayette?
All active and historical solicitations from City of West Lafayette are tracked and searchable. As a city agency, City of West Lafayette regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFSOQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Firm Qualifications and Experience, Project Team, Relevant Project Experience, References, Project Approach, Insurance, Acknowledgements, Non-Collusion Affirmation. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of West Lafayette for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: West Lafayette, IN. Review the full solicitation for detailed scope requirements.