Watertown Public Schools District - Auditorium Sound and Video Upgrades - RFP #25-004 (2025)
Watertown School DistrictSchool · Watertown, CT- Due
- Nov 6, 2025
- Deadline passed
- Posted
- Oct 16, 2025
- Duration
- 3 months
- Primary contact
- Michael Dalton
- (860) 945-5097
The 30-second brief
The Watertown Public Schools District is seeking proposals for auditorium sound and video upgrades across six systems at two facilities under RFP #25-004. The project involves replacing analog sound systems with DANTE systems, installing digital mixing consoles, signal processors, amplifiers, CAT6 cabling, touchscreens, projectors, and screens at Watertown High School and Swift Middle School. Key assets include Watertown High School (324 French St., Watertown, CT) and Swift Middle School (250 Colonial St., Oakville, CT). The submission deadline is November 6, 2025, at 2:30 PM, with a mandatory walkthrough on October 23, 2025. Implementation is scheduled from November 15, 2025, to January 30, 2026.
Watertown High School Auditorium Sound System: Complete removal of current analog sound system; Digital Signal Processor Replacement (24 local audio I/O channels, 160x160 total network); Replacement of all amplifiers; Digital Mixing Console; Full DANTE Digital Audio Network (Core Switch, All CAT6 Cabling, Three DANTE mic expanders, Stage Plates/Panels for Mic inputs, Three touchscreen control panels); Upgrade Stage Racks and mic runs; Replacement of current auditorium speakers; Replacement of current Choir Mics; Removal of all analog wiring and replace with CAT6; Watertown High School Auditorium Projector and Screen: Replacement of current projector with a laser projector in front-throw orientation; Replacement of current rear-throw screen; Watertown High School Gymnasium: Replacement of Signal Processor, Replacement of amplifier; Watertown High School Natatorium (Pool): Replacement of Signal Processor, Replacement of amplifier; Watertown High School Instrumental Ensemble Room: Replacement of Signal Processor, Replacement of speakers, Replacement of amplifier, All required wiring; Swift Middle School Auditorium: Replacement of current auditorium projector with a long-throw laser projector, Integration of new projector into existing audio and video control system, Replacement of the current screen; Swift Middle School Cafeteria: Installation of a wall-mounted sound rack system (Sound Processor, Amplifier, Wireless microphone receiver, Two wall or ceiling mounted speakers, Two wireless microphones)
Price, quality, reliability, durability, experience, references, service, ability to respond promptly, past performance
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Summary
The Watertown Public Schools District is seeking proposals for auditorium sound and video upgrades across six systems at two facilities under RFP #25-004.
The project involves replacing analog sound systems with DANTE systems, installing digital mixing consoles, signal processors, amplifiers, CAT6 cabling, touchscreens, projectors, and screens at Watertown High School and Swift Middle School. Key assets include Watertown High School (324 French St., Watertown, CT) and Swift Middle School (250 Colonial St., Oakville, CT). The submission deadline is November 6, 2025, at 2:30 PM, with a mandatory walkthrough on October 23, 2025. Implementation is scheduled from November 15, 2025, to January 30, 2026.
EVALUATION CRITERIA
9- Price
- Quality
- Reliability
- Durability
- Experience
- References
- Service
- Ability to respond promptly
- Past performance
REQUIRED DELIVERABLES
Watertown High School Auditorium Sound System: Complete removal of current analog sound system; Digital Signal Processor Replacement (24 local audio I/O channels, 160x160 total network); Replacement of all amplifiers; Digital Mixing Console; Full DANTE Digital Audio Network (Core Switch, All CAT6 Cabling, Three DANTE mic expanders, Stage Plates/Panels for Mic inputs, Three touchscreen control panels); Upgrade Stage Racks and mic runs; Replacement of current auditorium speakers; Replacement of current Choir Mics; Removal of all analog wiring and replace with CAT6; Watertown High School Auditorium Projector and Screen: Replacement of current projector with a laser projector in front-throw orientation; Replacement of current rear-throw screen; Watertown High School Gymnasium: Replacement of Signal Processor, Replacement of amplifier; Watertown High School Natatorium (Pool): Replacement of Signal Processor, Replacement of amplifier; Watertown High School Instrumental Ensemble Room: Replacement of Signal Processor, Replacement of speakers, Replacement of amplifier, All required wiring; Swift Middle School Auditorium: Replacement of current auditorium projector with a long-throw laser projector, Integration of new projector into existing audio and video control system, Replacement of the current screen; Swift Middle School Cafeteria: Installation of a wall-mounted sound rack system (Sound Processor, Amplifier, Wireless microphone receiver, Two wall or ceiling mounted speakers, Two wireless microphones)
REQUIRED ATTACHMENTS
5- Proposal Form
- Proposer's Legal Status Disclosure
- Proposer's Certification Concerning Equal Employment Opportunities and Affirmative Action Policy
- Proposer's Non Collusion Affidavit
- Proposer's Statement of References
- Submit to
- Board of Education Office, Watertown Public Schools District, Business Office, 61 Echo Lake Rd., Watertown, CT 06795
- Scope location
- Watertown, CT
- Reported agency
- Watertown Public Schools District
Questions about this RFP
How do I respond to this RFP from Watertown School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 6, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Board of Education Office, Watertown Public Schools District, Business Office, 61 Echo Lake Rd., Watertown, CT 06795. For questions, contact Michael Dalton.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Watertown School District in CT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Michael Dalton at (860) 945-5097. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Watertown High School Auditorium Sound System: Complete removal of current analog sound system; Digital Signal Processor Replacement (24 local audio I/O channels, 160x160 total network); Replacement of all amplifiers; Digital Mixing Console; Full DANTE Digital Audio Network (Core Switch, All CAT6 Ca. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, quality, reliability, durability, experience, references, service, ability to respond promptly, past performance" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Watertown School District?
All active and historical solicitations from Watertown School District are tracked and searchable. As a school agency, Watertown School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Form, Proposer's Legal Status Disclosure, Proposer's Certification Concerning Equal Employment Opportunities and Affirmative Action Policy, Proposer's Non Collusion Affidavit, Proposer's Stat. Review the full document from Watertown School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Watertown, CT. Review the full solicitation for detailed scope requirements.