Watertown Board of Education Kitchen Equipment Repair/Maintenance RFP # 39481 (2026)
Watertown School DistrictSchool · Watertown, CT- Due
- Nov 20, 2026
- 17 days left
- Posted
- Oct 21, 2026
- Contract term
- 1 year
- Primary contact
- Marie Kashuba
- (860) 945-4800
The 30-second brief
The Watertown Board of Education is seeking sealed proposals for Kitchen Equipment Repair/Maintenance under RFP # 39481. The work involves providing two semi-annual preventive maintenance inspections, written service reports, repair and maintenance services, emergency service with a 4-hour initial response, and estimates for new commercial kitchen equipment purchases across five school locations: John Trumbull Primary School, Judson Elementary School, Polk Elementary School, Swift Middle School, and Watertown High School in Watertown and Oakville, CT. Equipment serviced includes combi ovens, convection ovens, steamers, kettles, walk-in refrigerators and freezers, serving lines, slide beverage coolers, hot boxes, and reach-in coolers. The contract term is from December 1, 2026, through November 30, 2027, with an option to extend for two additional years. Proposals are due by November 20, 2026, at 11:00 AM at the Board of Education Offices, 61 Echo Lake Road, Watertown, CT 06795. Evaluation criteria include cost (regular, overtime, weekend hourly rates, travel charges, preventive maintenance, and parts markup), experience and qualifications, service response and availability, and preventive maintenance plan.
Provide two semi-annual preventative maintenance inspections at all 5 kitchens; Provide written preventive maintenance reports; Send a qualified service technician to repair and maintain kitchen equipment; Emergency Service with initial response within four hours; Provide estimates or quotes for new commercial kitchen equipment purchases as necessary.
Cost (Regular hourly labor rate, Overtime labor rate, Weekend labor rate, Travel / trip charges, Preventive maintenance for two inspections at all five school locations, Parts markup) 40 points, Experience and Qualifications 25 points, Service Response and Availability 20 points, Preventive Maintenance Plan 15 points
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Summary
The Watertown Board of Education is seeking sealed proposals for Kitchen Equipment Repair/Maintenance under RFP # 39481.
The work involves providing two semi-annual preventive maintenance inspections, written service reports, repair and maintenance services, emergency service with a 4-hour initial response, and estimates for new commercial kitchen equipment purchases across five school locations: John Trumbull Primary School, Judson Elementary School, Polk Elementary School, Swift Middle School, and Watertown High School in Watertown and Oakville, CT. Equipment serviced includes combi ovens, convection ovens, steamers, kettles, walk-in refrigerators and freezers, serving lines, slide beverage coolers, hot boxes, and reach-in coolers. The contract term is from December 1, 2026, through November 30, 2027, with an option to extend for two additional years. Proposals are due by November 20, 2026, at 11:00 AM at the Board of Education Offices, 61 Echo Lake Road, Watertown, CT 06795. Evaluation criteria include cost (regular, overtime, weekend hourly rates, travel charges, preventive maintenance, and parts markup), experience and qualifications, service response and availability, and preventive maintenance plan.
EVALUATION CRITERIA
Cost (Regular hourly labor rate, Overtime labor rate, Weekend labor rate, Travel / trip charges, Preventive maintenance for two inspections at all five school locations, Parts markup) 40 points, Experience and Qualifications 25 points, Service Response and Availability 20 points, Preventive Maintenance Plan 15 points
REQUIRED DELIVERABLES
5- Provide two semi-annual preventative maintenance inspections at all 5 kitchens
- Provide written preventive maintenance reports
- Send a qualified service technician to repair and maintain kitchen equipment
- Emergency Service with initial response within four hours
- Provide estimates or quotes for new commercial kitchen equipment purchases as necessary
REQUIRED ATTACHMENTS
8- Proposal Form
- Price Proposal – Kitchen Equipment Repair/Maintenance
- Drug-Free Workplace Certificate
- Vendor References
- REQUEST FOR PROPOSAL FORM
- Hold-Harmless and Indemnification Agreement
- Certificate of Insurance
- W-9
REQUIRED STAFFING
3- Submit to
- 61 Echo Lake Road, Watertown, CT 06795
- Duration
- 36 months
- Scope location
- Watertown, CT
- Reported agency
- Watertown Board of Education
Questions about this RFP
How do I respond to this RFP from Watertown School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 61 Echo Lake Road, Watertown, CT 06795. For questions, contact Marie Kashuba.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Watertown School District in CT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Marie Kashuba at (860) 945-4800. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Regular hourly labor rate, Overtime labor rate, Weekend labor rate. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Provide two semi-annual preventative maintenance inspections at all 5 kitchens; Provide written preventive maintenance reports; Send a qualified service technician to repair and maintain kitchen equipment; Emergency Service with initial response within four hours; Provide estimates or quotes for new. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost (Regular hourly labor rate, Overtime labor rate, Weekend labor rate, Travel / trip charges, Preventive maintenance for two inspections at all five school locations, Parts markup) 40 points, Exper..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Watertown School District?
All active and historical solicitations from Watertown School District are tracked and searchable. As a school agency, Watertown School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 20, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Form, Price Proposal – Kitchen Equipment Repair/Maintenance, Drug-Free Workplace Certificate, Vendor References, REQUEST FOR PROPOSAL FORM, Hold-Harmless and Indemnification Agreement, Certif. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Watertown School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Watertown, CT. Review the full solicitation for detailed scope requirements.