Washoe County School District Centralized K-12 Library Management & Resource Tracking System RFP 14-P-08-27-SA 2026
Washoe County School DistrictSchool · Reno, NV- Due
- Oct 8, 2026
- Deadline passed
- Posted
- Aug 31, 2026
- Contract term
- 3 years
- Primary contact
- Sunshine Long-Anderson
The 30-second brief
Washoe County School District (WCSD) is soliciting proposals for a districtwide, multi-site K-12 library management, resource, and textbook tracking software solution for 101 schools and sites. The required system must be a cloud-based or SaaS solution supporting MARC21, Z39.50, and SIP2 protocols, with integration for Infinite Campus (SIS) and identity management systems (Active Directory, Google Workspace). Scope includes software, data migration from Follett Destiny, implementation, training, and ongoing support. Proposals are due October 8, 2026, at 2:00 pm local time. A public opening will follow via Microsoft Teams. Questions are due by September 14, 2026. Required forms include Exhibit A (Signature Page), Exhibit B (Public Disclosure), and Exhibit C (Price Schedule).
One original MASTER proposal, Nine identical bound copies, One electronic copy on flash drive, Separate sealed envelope for Exhibit C, Separate sealed envelope for financial stability documentation.
Financial Stability (Pass/Fail), Price Schedule/Specification Form, Functional Capabilities and Solution Fit, Technical Approach and System Integration, Vendor Experience and Qualifications, Implementation Plan and Timeline, Training Support and Maintenance
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Summary
Washoe County School District (WCSD) is soliciting proposals for a districtwide, multi-site K-12 library management, resource, and textbook tracking software solution for 101 schools and sites.
The required system must be a cloud-based or SaaS solution supporting MARC21, Z39.50, and SIP2 protocols, with integration for Infinite Campus (SIS) and identity management systems (Active Directory, Google Workspace). Scope includes software, data migration from Follett Destiny, implementation, training, and ongoing support. Proposals are due October 8, 2026, at 2:00 pm local time. A public opening will follow via Microsoft Teams. Questions are due by September 14, 2026. Required forms include Exhibit A (Signature Page), Exhibit B (Public Disclosure), and Exhibit C (Price Schedule).
EVALUATION CRITERIA
7- Financial Stability (Pass/Fail)
- Price Schedule/Specification Form
- Functional Capabilities and Solution Fit
- Technical Approach and System Integration
- Vendor Experience and Qualifications
- Implementation Plan and Timeline
- Training Support and Maintenance
REQUIRED DELIVERABLES
5- One original MASTER proposal
- Nine identical bound copies
- One electronic copy on flash drive
- Separate sealed envelope for Exhibit C
- Separate sealed envelope for financial stability documentation
REQUIRED ATTACHMENTS
4- EXHIBIT A – SIGNATURE PAGE
- EXHIBIT B – VENDOR/CONTRACTOR PUBLIC DISCLOSURE FORM
- EXHIBIT C – PRICE SCHEDULE/SPECIFICATION FORM
- EXHIBIT D(3) – INSURANCE REQUIREMENTS FOR I.T. VENDORS
- Submit to
- The Brown Center - Purchasing Department, 14101 Old Virginia Road, Room 0, Reno, Nevada 89521-8912
- Scope location
- Reno, Nevada
Questions about this RFP
How do I respond to this RFP from Washoe County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 8, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: The Brown Center - Purchasing Department, 14101 Old Virginia Road, Room 0, Reno, Nevada 89521-8912. For questions, contact Sunshine Long-Anderson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Washoe County School District in NV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sunshine Long-Anderson. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: One original MASTER proposal, Nine identical bound copies, One electronic copy on flash drive, Separate sealed envelope for Exhibit C, Separate sealed envelope for financial stability documentation.. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Financial Stability (Pass/Fail), Price Schedule/Specification Form, Functional Capabilities and Solution Fit, Technical Approach and System Integration, Vendor Experience and Qualifications, Implement..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Washoe County School District?
All active and historical solicitations from Washoe County School District are tracked and searchable. As a school agency, Washoe County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: EXHIBIT A – SIGNATURE PAGE, EXHIBIT B – VENDOR/CONTRACTOR PUBLIC DISCLOSURE FORM, EXHIBIT C – PRICE SCHEDULE/SPECIFICATION FORM, EXHIBIT D(3) – INSURANCE REQUIREMENTS FOR I.T. VENDORS. Review the full document from Washoe County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Reno, Nevada. Review the full solicitation for detailed scope requirements.