Washington State Parks Mt. St. Helens Area Snowmobile Trail Grooming RFP 527-310
Washington State Parks and Recreation CommissionState · Lacey, WA- Due
- Oct 14, 2026
- Deadline passed
- Contract term
- 5 years
- Primary contact
- Jacob Eckmann
The 30-second brief
The Washington State Parks and Recreation Commission’s Winter Recreation Program is soliciting proposals from qualified firms to provide trail grooming services for approximately 36 miles of designated snowmobile trails within the Gifford Pinchot National Forest in Skamania County, Washington. The scope includes smoothing and compacting trails, clearing downed trees after storms, and ensuring trail safety for winter recreation. The contract term is for five winter seasons beginning December 1, 2026, and ending April 30, 2031, with potential options to extend up to ten years. Bidders must be registered in the Washington’s Electronic Business Solutions (WEBS) system and hold a Washington Universal Business Identifier (UBI). Proposals are due by 1:00 PM PST on October 14, 2026, and must be submitted electronically. Evaluation criteria include equipment specifications, backup plans for equipment failure, experience, and price based on an all-inclusive hourly rate.
Bidder's Certifications, Bidder's Profile, List and description of Equipment with Photos, Back-up Plan if Equipment Fails, Proof of Ownership/Control of Equipment, Bid Price/Cost Sheet, Experience, Plan of Operation, Capacity to carry out the contract, Subcontracting not Authorized Statement, Letters of Reference
Equipment (35 points), Equipment Pricing (30 points), Experience and Capacity (25 points), Washington Small Business and/or Certified Veteran-Owned Business (10 points)
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Summary
The Washington State Parks and Recreation Commission’s Winter Recreation Program is soliciting proposals from qualified firms to provide trail grooming services for approximately 36 miles of designated snowmobile trails within the Gifford Pinchot National Forest in Skamania County, Washington.
The scope includes smoothing and compacting trails, clearing downed trees after storms, and ensuring trail safety for winter recreation. The contract term is for five winter seasons beginning December 1, 2026, and ending April 30, 2031, with potential options to extend up to ten years. Bidders must be registered in the Washington’s Electronic Business Solutions (WEBS) system and hold a Washington Universal Business Identifier (UBI). Proposals are due by 1:00 PM PST on October 14, 2026, and must be submitted electronically. Evaluation criteria include equipment specifications, backup plans for equipment failure, experience, and price based on an all-inclusive hourly rate.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
11- Bidder's Certifications
- Bidder's Profile
- List and description of Equipment with Photos
- Back-up Plan if Equipment Fails
- Proof of Ownership/Control of Equipment
- Bid Price/Cost Sheet
- Experience
- Plan of Operation
- Capacity to carry out the contract
- Subcontracting not Authorized Statement
- Letters of Reference
REQUIRED ATTACHMENTS
4- Appendix A
- Appendix B
- Appendix C
- Appendix D
REQUIRED STAFFING
operator labor
- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Skamania County, WA
Questions about this RFP
How do I respond to this RFP from Washington State Parks and Recreation Commission?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Jacob Eckmann.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Washington State Parks and Recreation Commission in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jacob Eckmann. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: operator labor. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Bidder's Certifications, Bidder's Profile, List and description of Equipment with Photos, Back-up Plan if Equipment Fails, Proof of Ownership/Control of Equipment, Bid Price/Cost Sheet, Experience, Plan of Operation, Capacity to carry out the contract, Subcontracting not Authorized Statement, Letter. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Equipment (35 points), Equipment Pricing (30 points), Experience and Capacity (25 points), Washington Small Business and/or Certified Veteran-Owned Business (10 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Washington State Parks and Recreation Commission?
All active and historical solicitations from Washington State Parks and Recreation Commission are tracked and searchable. As a state agency, Washington State Parks and Recreation Commission regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A, Appendix B, Appendix C, Appendix D. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Washington State Parks and Recreation Commission for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Skamania County, WA. Review the full solicitation for detailed scope requirements.